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Clerical Support Specialist

2 months ago

Waterford, California, United States Waterford Unified School District Full time
About the Employer

Welcome to the Waterford Unified School District.

We appreciate your interest in becoming part of the Waterford USD community. Our district prides itself on having skilled personnel, exceptional development opportunities, strong support systems, and a motivating mission. The core purpose of Waterford USD is to provide services and support to our educational institutions and various agencies, as we aim for excellence in the education of our preschool and school-aged children.

Waterford USD is dedicated to empowering our employees, responding to the needs of our stakeholders, and exemplifying integrity and respect in all interactions.

Vision Statement:
Committed to excellence, achievement, and success.

Mission Statement:
In collaboration with families and the community, Waterford USD is devoted to fostering:
* A safe, healthy, and supportive environment
* Academic excellence and achievement for all students
* Well-rounded citizens with personal integrity
* Self-directed and collaborative learners prepared for college and careers
* Diverse learning opportunities
* Critical thinking and creative expression

Job Description / Essential Elements:

DEFINITION
Under supervision, this role involves performing a variety of clerical and general office tasks, including operating a typewriter and computer to function as an office receptionist, addressing routine inquiries, and directing individuals to the appropriate offices, along with other related responsibilities as necessary.

ESSENTIAL DUTIES
1. Execute general clerical and office tasks, such as typing, proofreading, filing, and recording information.
2. Type and input data from rough drafts, notes, or oral instructions, including various records, reports, and documents.
3. Post information to a management information system and complete forms, some of which may be confidential.
4. Prepare materials for duplication and printing.
5. Operate various office machines and equipment, including computers.
6. Sort and file documents according to a predetermined classification system.
7. Maintain alphabetical, numerical, and cross-reference files.
8. Perform basic arithmetic calculations and update statistical records.
9. Review financial records for accuracy and compliance with established procedures.
10. Process outgoing correspondence and documents.
11. Receive, sort, and distribute incoming mail.
12. Occasionally transcribe materials using transcription equipment.
13. May contact parents to confirm student absences.
14. May provide routine first aid and contact appropriate personnel in case of serious illness or injury.
15. Answer phone calls and provide routine information to callers.
16. May operate a private branch telephone switchboard.
17. Assist the public and office visitors by answering inquiries and directing them appropriately.
18. May independently compose routine letters and memoranda.
19. Schedule appointments and receive visitors.
20. May distribute instructional materials or equipment.
21. May assist in scheduling substitute staff.
22. Perform other related duties as assigned.

QUALIFICATIONS
Knowledge of:
English usage, spelling, grammar, and punctuation;
Standard office machines and equipment, including computers;
Filing systems;
Basic first aid techniques as required by the assignment.

Ability to:
Learn and apply standard office procedures and operate modern office equipment efficiently;
Perform general office and clerical work with speed and accuracy;
Type at a net corrected speed of 40 words per minute;
Communicate effectively in both oral and written forms;
Understand and follow oral and written instructions;
Establish and maintain cooperative working relationships.

PHYSICAL DEMANDS
The physical requirements for this position include:
1. Exerting 10 to 20 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.
2. This work primarily involves sitting, with occasional walking or standing.
3. The ability to perceive sound, near and far vision, depth perception, and manual dexterity to operate business-related equipment is essential.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

EXPERIENCE AND EDUCATION
Any combination of experience and training that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the required knowledge and skills would be:

Experience:
None required.

Education:
Twelfth-grade equivalent supplemented by training or coursework in typing, filing, and office practices.

Requirements / Qualifications
  • Letter of Introduction
  • Letter(s) of Recommendation (3)
  • Proof of HS Graduation (Copy of Diploma, GED Certificate or High School Transcript)
  • Resume
  • TB Screening Result
Comments and Other Information

Must pass WUSD Basic Skills Test.