Event Coordinator
4 days ago
The Commonwealth of Virginia is seeking a highly skilled Event Manager to join our team. As a key member of our Marketing team, you will be responsible for planning and executing events and meetings of all types and sizes for our Dean and divisions, as well as large and/or high-profile events for the College and Graduate School of Arts and Sciences.
Key Responsibilities:- Directly plan and oversee events hosted by the Dean and other major events for A&S
- Perform all aspects of event and meeting planning, including programming, event production, invitations, and speaker memos
- Develop project plans and event budgets and manage them to goals
- Develop processes for scheduling and planning Pavilion II events, coordinating closely with colleagues at the College Foundation
- Anticipate recurring events, reviewing previous procedures, materials, and attendee trends, adjusting invitation lists, dates, and locations
- Manage audience invitation and reply processes from start to completion
- Provide leadership to other A&S event planners by equipping them with tools, resources, and training to support high-quality events
- Conceptualize, document, implement, assess, and continually improve event management policies and procedures for A&S
- Establish, develop, and maintain relationships with University departments, vendors, and event management partners
- Advise on and resolve sensitive issues and requests, consulting leaders to resolve issues with staff or visitors
- Identify and implement solutions for event tracking systems for participant information, event registration, marketing, and attendee profile management
- Bachelor's degree and at least 4 years of experience
- An additional 4 years of experience may be considered in lieu of a degree
- Demonstrated program and event management experience, including goal setting, budget development, and proficiency in managing financial resources
- Excellent organizational skills, acute attention to detail, and the ability to adapt to a fast-paced environment with changing priorities
- A professional and positive demeanor in high-pressure situations
- Demonstrated ability to deploy high-level judgment, discretion, and hold confidentiality
- Strong verbal and written communication skills and ability to build strong working relationships with a diverse group of individuals and organizations
- High commitment to customer service; ability to anticipate roadblocks, propose solutions, and solve problems
- Demonstrated ability to work independently and as part of a team
- Familiarity with UVA and Charlottesville-area event spaces, services, and vendors highly desirable
- Working knowledge of audio-visual systems and videoconferencing solutions
- Ability to maintain a flexible working schedule to include evenings and weekends
Please visit https://uva.wd1.myworkdayjobs.com/UVAJobs and search for R0061607. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.'
Complete an application online with the following documents:
- Cover letter detailing your interest in the position and knowledge, skills, and abilities
- Resume
Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.
References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.
For questions about the application process, please contact Rhiannon O'Coin, Senior Recruiter.
For more information about UVA and the Charlottesville community, please see https://uva.edu and https://charlottesville.org.
This is an exempt level, benefited position. This position will remain open until filled.
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.
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