Event Coordinator

4 days ago

Charlottesville, Virginia, United States Commonwealth of Virginia Full time
Job Title: Event Manager

The Commonwealth of Virginia is seeking a highly skilled Event Manager to join our team. As a key member of our Marketing team, you will be responsible for planning and executing events and meetings of all types and sizes for our Dean and divisions, as well as large and/or high-profile events for the College and Graduate School of Arts and Sciences.

Key Responsibilities:
  • Directly plan and oversee events hosted by the Dean and other major events for A&S
  • Perform all aspects of event and meeting planning, including programming, event production, invitations, and speaker memos
  • Develop project plans and event budgets and manage them to goals
  • Develop processes for scheduling and planning Pavilion II events, coordinating closely with colleagues at the College Foundation
  • Anticipate recurring events, reviewing previous procedures, materials, and attendee trends, adjusting invitation lists, dates, and locations
  • Manage audience invitation and reply processes from start to completion
  • Provide leadership to other A&S event planners by equipping them with tools, resources, and training to support high-quality events
  • Conceptualize, document, implement, assess, and continually improve event management policies and procedures for A&S
  • Establish, develop, and maintain relationships with University departments, vendors, and event management partners
  • Advise on and resolve sensitive issues and requests, consulting leaders to resolve issues with staff or visitors
  • Identify and implement solutions for event tracking systems for participant information, event registration, marketing, and attendee profile management
Requirements:
  • Bachelor's degree and at least 4 years of experience
  • An additional 4 years of experience may be considered in lieu of a degree
Preferred Qualifications:
  • Demonstrated program and event management experience, including goal setting, budget development, and proficiency in managing financial resources
  • Excellent organizational skills, acute attention to detail, and the ability to adapt to a fast-paced environment with changing priorities
  • A professional and positive demeanor in high-pressure situations
  • Demonstrated ability to deploy high-level judgment, discretion, and hold confidentiality
  • Strong verbal and written communication skills and ability to build strong working relationships with a diverse group of individuals and organizations
  • High commitment to customer service; ability to anticipate roadblocks, propose solutions, and solve problems
  • Demonstrated ability to work independently and as part of a team
  • Familiarity with UVA and Charlottesville-area event spaces, services, and vendors highly desirable
  • Working knowledge of audio-visual systems and videoconferencing solutions
  • Ability to maintain a flexible working schedule to include evenings and weekends
Application Instructions:

Please visit https://uva.wd1.myworkdayjobs.com/UVAJobs and search for R0061607. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.'

Complete an application online with the following documents:

  • Cover letter detailing your interest in the position and knowledge, skills, and abilities
  • Resume

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Rhiannon O'Coin, Senior Recruiter.

For more information about UVA and the Charlottesville community, please see https://uva.edu and https://charlottesville.org.

This is an exempt level, benefited position. This position will remain open until filled.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

  • Hospitality and Event Coordinator

    4 days ago

    Charlottesville, Virginia, United States The Paramount Theater Full time

    Job Opportunity: Hospitality and Event ManagerThe Paramount Theater, a renowned performing arts venue in Charlottesville, is seeking a highly organized and dynamic Hospitality and Event Manager to oversee the logistics of in-house hospitality activities, private rentals, and select events.Key Responsibilities:Manage private rentals, ensuring timely...

  • Event Coordinator

    3 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job Title: Event ManagerThe Commonwealth of Virginia is seeking a highly skilled Event Manager to join our team. As an Event Manager, you will be responsible for planning and executing events and meetings of all types and sizes for the Dean and the divisions, as well as large and/or high-profile events for the College and Graduate School of Arts and...

  • Event Coordinator

    3 days ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Event Manager Job DescriptionThe Commonwealth of Virginia is seeking a highly skilled Event Manager to join our team. As an Event Manager, you will be responsible for planning and executing events and meetings of all types and sizes for the Dean and the divisions, as well as large and/or high-profile events for the College and Graduate School of Arts and...

  • Hospitality and Event Coordinator

    3 weeks ago

    Charlottesville, Virginia, United States The Paramount Theater Full time

    Job Title: Hospitality and Event ManagerThe Paramount Theater is seeking a highly organized and dynamic Hospitality and Event Manager to oversee and manage logistics for in-house hospitality activities, private rentals, and select events.Key Responsibilities:Coordinate with internal staff to handle logistics for special needs or receptions that occur before...

  • Event Coordinator

    3 weeks ago

    Charlottesville, Virginia, United States Design Cuisine Full time

    Event Captain - MonticelloJob Reference Number: 23493 Employment Type: Part-Time, Onsite Segment: Dining & Events Brand: Design-Cuisine State: Virginia (US-VA) The Role at a Glance:We are seeking a skilled and organized Event Captain to join our Design Cuisine team. As an Event Captain, you will be responsible for ensuring seamless food service for various...

  • Banquet Event Coordinator

    3 weeks ago

    Charlottesville, Virginia, United States The Boar's Head Resort Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our Banquet team at The Boar's Head Resort. As a Banquet Houseman, you will be responsible for setting up and breaking down meeting rooms and banquet events, ensuring a seamless transition during events.Key ResponsibilitiesSet up and break down meeting rooms and banquet...

  • Event Manager

    3 weeks ago

    Charlottesville, Virginia, United States Harvest Moon Catering Full time

    Event Captain/Off-Site Catering ManagerAt Harvest Moon Catering, we're committed to delivering exceptional food and service to our clients. As an Event Captain/Off-Site Catering Manager, you'll play a critical role in bringing our clients' visions to life.Key Responsibilities:Collaborate with event producers to ensure seamless event execution.Oversee the...

  • Event Management Specialist

    2 months ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Position Overview: The Commonwealth of Virginia is looking for an Event Management Specialist to serve as a key support role in organizing and executing various departmental events. This position will collaborate closely with the Associate Project Coordinator and will be instrumental in managing events from inception to completion. Responsibilities include...

  • Event Support Specialist

    2 months ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking a highly organized and proactive Project Coordinator to join our team at the Commonwealth of Virginia. This role will provide exceptional support to our faculty, students, and staff, and will be responsible for coordinating events, managing logistics, and providing administrative assistance.Key ResponsibilitiesEvent Support...

  • Event Manager

    3 weeks ago

    Charlottesville, Virginia, United States Harvest Moon Catering Full time

    Event Captain/Off-Site Catering ManagerAt Harvest Moon Catering, we're committed to delivering exceptional food and service to our clients. As an Event Captain/Off-Site Catering Manager, you'll play a critical role in bringing our clients' visions to life.Key Responsibilities:Collaborate with event producers to ensure seamless event execution.Oversee the...

  • Event Planner for the Commonwealth of Virginia

    3 days ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job Title: Event Planner for the Commonwealth of VirginiaWe are seeking a highly organized and detail-oriented Event Planner to join our team at the Sorensen Institute for Political Leadership. As an Event Planner, you will be responsible for coordinating and executing educational programs and events, ensuring seamless logistics and exceptional experiences...

  • Employer Accounts and Events Manager

    1 week ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe University of Virginia Career Center is seeking a highly motivated and organized Employer Accounts and Events Manager to join our team. This role will be responsible for coordinating all aspects of relationship management, on-Grounds interviews, and event management for companies in specified industries.Key ResponsibilitiesCoordinate...

  • Project Associate for Events and Facilities

    4 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Project Associate for Events and Facilities to join our team at the School of Education and Human Development. The successful candidate will provide project management support while working with collaborative project teams, ensuring the smooth execution of events and facilities-related...

  • Parking and Special Events Manager

    3 days ago

    Charlottesville, Virginia, United States Virginia Jobs Full time

    Parking and Special Events ManagerThe Department of Business Services at the University of Virginia seeks a highly skilled Parking and Special Events Manager to join their team. This role involves overseeing customer service functions and special event parking operations within the University of Virginia Parking and Transportation Department.Key...

  • Medical Event Specialist

    1 month ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    {"Job Title": "Event Medical Specialist", "Job Summary": "We are seeking a highly skilled Event Medical Specialist to join our team at the Commonwealth of Virginia. As an Event Medical Specialist, you will provide on-site medical care during mass gathering events, working with a multidisciplinary team to coordinate responses to illness and...

  • Event Medicine Specialist

    4 days ago

    Charlottesville, Virginia, United States University of Virginia Health System Full time

    Event Medicine Specialist II Job DescriptionAs an Event Medicine Specialist II, you will provide advanced on-site medical care during mass gathering events, such as sporting events, concerts, or other recreational gatherings. You will work with a multidisciplinary team of professionals to coordinate the response to illness and injury for event spectators and...

  • EMT Event Specialist I

    4 days ago

    Charlottesville, Virginia, United States The Rector & Visitors of the University of Virginia Full time

    Job Title: EMT Event Specialist IAs an EMT Event Specialist I, you will provide on-site medical care during mass gathering events, working with a multidisciplinary team to coordinate responses to illness and injury. You will provide direct patient care at the BLS level, document patient conditions, and maintain patient confidentiality.Key...

  • Associate Director for Major Events and External Relations

    3 days ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe University of Virginia seeks a highly skilled and experienced Associate Director for Major Events and External Relations to join the Office of the President. This critical role will be responsible for planning and coordinating high-level events, interfacing with stakeholders, and managing a team of coordinators.Key...

  • Event Medicine Specialist II

    4 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Event Medicine Specialist II Job DescriptionAs an Event Medicine Specialist II, you will provide advanced on-site medical care during mass gathering events, such as sporting events, concerts, or other recreational gatherings. You will work with a multidisciplinary team of professionals to coordinate the response to illness and injury for event spectators and...

  • Event Medicine Specialist II

    2 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Event Medicine Specialist II Job DescriptionAs an Event Medicine Specialist II, you will provide advanced on-site medical care during mass gathering events, such as sporting events, concerts, or other recreational gatherings. You will work with a multidisciplinary team of professionals to coordinate the response to illness and injury for event spectators and...