Associate Director for Major Events and External Relations

1 month ago

Charlottesville, Virginia, United States Commonwealth of Virginia Full time
Job Summary

The University of Virginia seeks a highly skilled and experienced Associate Director for Major Events and External Relations to join the Office of the President. This critical role will be responsible for planning and coordinating high-level events, interfacing with stakeholders, and managing a team of coordinators.

Key Responsibilities
  • Conceptualize, plan, and execute high-level events on behalf of the University's president and senior leaders.
  • Manage a team of coordinators, including oversight of their portfolios and responsibilities.
  • Develop and maintain departmental print and digital communications, websites, and event registrations.
  • Advise the Executive Director on important issues and requests, and represent the Executive Director at meetings and events.
  • Interact daily with key stakeholders, including event attendees, University leaders, faculty, staff, students, and community members.
Requirements
  • Bachelor's degree and 4 years of related experience.
  • 2 or more years of experience in personnel management and demonstrated ability to motivate, develop, and retain a diverse and high-performing team.
  • Experience with negotiating contracts with vendors.
  • Experience managing multiple concurrent projects in a fast-paced environment.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Detail-oriented with strong organizational and time management skills.
  • Strong interpersonal and public relations skills in interacting with diverse constituencies.
  • Aptitude for exercising independent judgment and proactive critical thinking.
  • Exceptional written and verbal communication skills.
  • Ability to be flexible when confronted with changing priorities.
  • Ability to work in an environment with clearly defined processes and procedures.
  • Ability to work in a team environment where a project's success is determined by both the individual and team's efforts.
  • Understanding of protocol, discretion, and confidentiality.
Preferred Skills
  • Six or more years of related event planning and managerial experience.
  • Experience working in higher education or a non-profit organization.
  • Experience working with Cvent, Eventbrite, and other event registration tools.

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