Accountant II

1 day ago


Grand Prairie, Texas, United States Texas Department of Aging & Disability Services Full time
Job Summary:

We are seeking a highly skilled Accountant II to join our team at the Texas Department of Aging & Disability Services. As an Accountant II, you will be responsible for performing entry-level accounting and analysis work, applying accepted policies and procedures for the preparation and maintenance of accounting records.

Key Responsibilities:
  • Process purchase vouchers for goods and services, utilizing CAPPS 9.2 Financials.
  • Reconcile and verify invoices, contracts, and Pre-requisition forms against purchase vouchers to ensure proper coding and documentation for accuracy of payments and auditing purposes.
  • Monitor and analyze expenses for Regional Administrative Contracts to ensure that expenses do not exceed contracted limits.
  • Maintain automated Financial Management Workbook to track regional cost pool and program overhead expenditures to support reporting requirements and to develop budget projections.
  • Receive and respond to inquiries from staff and vendors in reference to Accounts Payable and Financial Services Operations.
  • Initiate process to obtain new vendor TIN numbers.
  • Retrieve and compile information using CAPPS 9.2 Financials, Excel, and accounting skills to develop and prepare statistical and financial reports to summarize financial transactions which impact the regional budget.
  • Follow up with field staff and Business Services staff to verify completion and received dates on services and items received.
  • Serve as Super User or backup Super User in the purchasing pre-requisition process.
  • Assist in the management of the TxSmartBuy supply purchasing system.
Essential Job Functions:
  • Attend work on a regular and predictable schedule in accordance with agency leave policy.
  • Receive invoices and prepare purchase vouchers for the payment of goods and services utilizing CAPPS 9.2 Financials.
  • Ensure that there is a valid purchase order for encumbered purchases and a valid contract for leases, janitorial, and other contracted services, before processing payment.
  • Ensure the timely payment of invoices to avoid the assessments of interest payments, including coordinating and follow-up with Business Services to obtain the appropriate CAPPS 9.2 Financials receiving reports and verification that services were received.
  • Monitor the contract purchase orders to ensure that the expense amount does not exceed the contracted amount.
  • Run the Voucher Aging Report.
  • Follow up with vendors to request invoices for outstanding accounts payable.
  • Resolve payment discrepancies, answer inquiries from staff, vendors, and central office.
Requirements:
  • Knowledge of payment policies and procedures.
  • Knowledge of procurement policies and procedures.
  • Knowledge of accepted accounting principles and practices.
  • Knowledge of automated financial systems such as CAPPS 9.2 Financials and USAS.
  • Skill in the use of standard agency computer hardware and software, such as Microsoft Office Suite.
  • Skill in working accurately with numerical data and mathematical computations.
  • Skill in analyzing, auditing, consolidating, and interpreting accounting and budget data.
  • Skill in establishing and maintaining accounting controls.
  • Skill in using calculator, personal computer, the internet, and related office equipment.
  • Ability to analyze expenditure information to perform statistical analysis.
  • Ability to conduct the business of the unit in a professional and courteous manner.
  • Ability to maintain effective working relationships with others.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to manage and prioritize multiple tasks and work with short deadlines.
  • Ability to work independently with limited supervision.
Working Conditions:

The Accountant II will work in a fast-paced environment with multiple deadlines and priorities. The ideal candidate will be able to work independently with minimal supervision and have excellent communication and organizational skills.


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