Community Association Coordinator

3 days ago

Clearwater FL USA, United States FirstService Residential Full time
Job Title: Community Association Coordinator

This position is with Rizzetta & Company, Inc., an affiliate of FirstService Residential Florida, Inc.

Job Summary

The Community Coordinator's primary functions include assisting with the planning, execution, and facilitation of community programs, activities, and events. This role also involves assisting the Manager with administering the association's ARC process, amenities rules, regulations, processes, and procedures, interfacing with vendors, preparing work orders, and resident relations.

Responsibilities
  • Provide exceptional customer service to residents and guests to maintain a safe and comfortable environment.
  • Develop and coordinate special events, programs, and recreational activities for the community, including family events, seasonal and holiday events, and small and large group events.
  • Prepare and distribute event advertising and related resident communication.
  • Troubleshoot and resolve issues relating to the successful execution of events.
  • Coordinate the rental of recreational rooms for private parties and activities and the collection of deposits.
  • Pre-event coordination with facility renters, vendors, or residents to ensure proper equipment set-up, staffing, and pre and post maintenance.
  • Complete private event rental forms, security deposits, and check-in/out documents.
  • Process architectural applications, ensuring all required information is obtained from homeowners and submitting information to the Architectural Review Committee. Participate in ARC meetings as needed. Generate and process ARC letters.
  • Meet vendors in the community, participate in site walks, and generate work orders as needed. Request proposals or bids, business licenses, and insurance policies from vendors.
  • Maintain/program community access systems and issue cards/remotes.
  • Prepare and distribute community mailings.
  • Assist with general daily operations, management, and organization of the club.
  • Enforce the rules and regulations of the facility.
  • Maintain high standards of appearance, cleanliness, and condition of the club.
  • Assist in assessing the condition of common property resulting from neglect, vandalism, and/or depreciation, and report to the Manager.
  • Assist the Manager as needed.
  • Other duties as assigned by the Manager.
Work Environment

This position requires working both in the community and in an office setting. While working in the community, you may be driving (sitting) in your car for long periods of time and walking medium distances throughout the community and exposed to the elements.

This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

EEO Statement

Rizzetta & Company is an Equal Opportunity Employer. Our Company does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law.

All employment is decided on the basis of qualifications, merit, and business need.

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