Financial Operations Assistant

4 weeks ago


East Elmhurst, New York, United States MIDWAY LIVING INC Full time
Job Summary

We are seeking a highly skilled and detail-oriented Financial Operations Assistant to join our team at Midway Living Inc. The ideal candidate will have strong proficiency in QuickBooks, exceptional organizational skills, and the ability to handle confidential information with integrity.

The Financial Operations Assistant will be responsible for managing our company's financial records and payroll processes, including bookkeeping functions, payroll processing, and employee benefits administration.

The successful candidate will have a Bachelor's Degree in Accounting or a related field, with two years of experience in a similar role. They will also possess excellent interpersonal skills, assertiveness, and organizational ability.

The Financial Operations Assistant will be expected to demonstrate unwavering commitment to upholding Midway Living's policies and procedures, serving as a model of compliance both within and beyond the organization.

Key Responsibilities

  • Enter, review, and pay bills, separating expenses by program.
  • Maintain company books, including A/P, A/R, bank reconciliations, and other reports.
  • Divide and correctly allocate invoices across all programs.
  • Enter all credit card expenses and issue petty cash checks.
  • Review expenses in QuickBooks for monthly expense reports.
  • Project expenses for budget purposes.
  • Create end-of-year accrual journal entries.
  • Create monthly billing invoices as needed.
  • Verify and approve timesheets and attendance records.
  • Accurately calculate wages, salaries, and overtime payments.
  • Process payroll using the ADP system and ensure timely employee payments.
  • Administer employee benefits programs and update records.
  • Maintain accurate employee records and address payroll inquiries.


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