Document Control Coordinator

6 days ago


Newark, New Jersey, United States mcfa Full time

About mcfa

We are a leading Transportation and Infrastructure practice seeking an experienced Document Control Specialist to support multiple projects. The ideal candidate will maintain a controlled system of incoming and outgoing correspondence and documentation, understand workflow processes, and create tracking and controls to support.

Our team is driven by our Core Values:

  • Extreme Ownership
  • Intentional Creativity & Curiosity
  • Teamwork
  • Fun
  • White-Glove Customer Experience
  • Entrepreneurial Spirit
  • Growth-Focused
Salary Information

The estimated annual base salary for this role is $93,600-$114,400.

Job Responsibilities

The successful candidate will be responsible for:

  • Developing, managing, and maintaining document control systems for multiple projects.
  • Processing project documents and maintaining document control files in accordance with project document control procedures.
  • Occasional travel to attend project meetings.
  • Collecting, recording, distributing, and managing meeting notes, agendas, and supporting documentation.
  • Monitoring emails and incoming documents for submittal and transmittal.
  • Hosting Bluebeam sessions for project team edits.
  • Interfacing with project personnel and clients and working effectively in a multi-discipline team environment.
  • Maintaining files for original contract plans and as-built drawings, including supplementary drawings and reference documents.
  • Conducting research as required to update and maintain records.
  • Preparing transmittals, distributing documents, and retrieving documents in electronic format.
  • Assisting the Project Controls Managers and the Project Team in all matters relative to project documents and the control and distribution of documents.
  • Scanning, indexing, linking, electronic filing, and distribution of documents in Bluebeam Revu, SharePoint, or other Project Management Information Systems (PMIS).
  • Gathering, logging, and distributing correspondence, technical submittals, field memos, drawing logs, project reports, and photos, Requests for Information, and contract plans, specifications, and change documents.
  • Responsible for proper handling, storage, and distribution of protected information.
  • Editing/proofing and document production for project deliverables, as needed.
  • Filing, formatting, printing, binding, and labeling documents, if needed.
Required Skills and Qualifications

To be considered for this role, you should have:

  • A Construction Management or Engineering Degree preferred.
  • Minimum 5-8 years of experience in Document Control.
  • Experience with Bluebeam Revu, Adobe Acrobat, and Microsoft SharePoint required.
  • Proficiency in Microsoft Office Suite.
  • Previous road/bridge project experience preferred.
  • Experience with engineering, architectural, design, and construction documents (i.e., plans, drawings, technical specifications, environmental documentation, etc.)
  • Ability to multitask and communicate status and progress effectively.
  • Ability to collaborate effectively with diverse teams.
  • Strong communication, organizational, and time management skills.
  • Self-directed with the ability to work under pressure to meet deadlines.
  • Attentive to details; able to prioritize and multitask; proactive.


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