Director of Physical Plant Operations

1 month ago

Denver, Colorado, United States State of Colorado Full time
Job Summary

The Director of Physical Plant is responsible for the comprehensive management of facility-related operations at the college, including the maintenance of buildings and grounds, key control, signage, and small project management. This role is pivotal in ensuring the efficient and effective functioning of the college's physical infrastructure.

Key Responsibilities
  • Assist the Executive Director of Operations in planning, organizing, and directing activities related to grounds staff, ensuring efficient utilization of resources and compliance with established standards.
  • Oversee daily maintenance and grounds staff operations, including supervision, performance reviews, payroll functions, and ensuring work is completed efficiently at the CentreTech and Lowry campuses.
  • Leverage technology for enhanced efficiency, including the implementation of facilities management software for tracking maintenance, inventory, and work orders.
  • Ensure regular updates and training on new technologies for maintenance and grounds staff, promoting continuous improvement in service delivery.
  • Assist in the development and management of emergency response plans related to facilities, including protocols for natural disasters, fires, and other emergencies.
  • Lead or participate in emergency drills and ensure that all maintenance and grounds staff are trained in emergency response procedures.
  • Maintain college procedures for snow removal and storm closures and advise on weather-related closures.
  • Oversee the design and update of the college's key control plan, maintaining records of keys issued and returned.
  • Manage contracts with vendors and contractors, ensuring that services meet college standards and are delivered within budget.
  • Conduct performance evaluations for external vendors and contractors, ensuring consistent quality and agreement adherence.
  • Participate in long-term capital planning, providing input on facilities needs and infrastructure improvements.
  • Oversee smaller renovation and construction projects, ensuring they are completed on time, within budget, and meet the college's standards.
  • Engage with key stakeholders, including faculty, students, and community members, to ensure that facilities meet their needs and expectations.
  • Facilitate regular feedback mechanisms to gather input from campus users on maintenance services.
  • Develop and maintain key performance indicators (KPIs) for facilities operations, including response times, budget adherence, and customer satisfaction metrics.
  • Prepare and present regular reports on facilities operations, budget performance, and improvement initiatives to senior leadership.
  • Create a professional development program for maintenance and grounds staff, ensuring opportunities for skill enhancement and career growth.
  • Encourage certifications and continuing education to keep the team up-to-date with industry standards and innovations.
  • Develop and implement preventive maintenance programs for the college's grounds, including landscaping, irrigation systems, parking lots, and outdoor facilities maintenance schedules.
  • Ensure safety compliance, including the handling and disposal of hazardous materials, and promote a safety culture among staff.
  • Manage MS4 permitting and stormwater management, including annual report submissions.
  • Maintain effective communication and collaboration with other departments, contractors, and vendors for coordinated activities related to maintenance and grounds services.
  • Conduct regular staff meetings to communicate expectations, provide feedback, and address concerns or issues related to maintenance services.
  • Manage and execute approved Moves, Adds, and Changes (MAC) requests from a Facilities perspective, ensuring that all relocations, space reconfigurations, and departmental changes are efficiently planned and executed in adherence to CCA's MAC guidelines.
  • Manage surplus furniture and equipment related to MAC projects, coordinating storage, redistribution, or disposal as needed.
  • Collaborate with the MAC committee to ensure that all actions align with college policies and space utilization standards, minimizing disruptions to campus operations.
Requirements
  • Minimum of 4 years of experience in maintenance, grounds, and custodial management, preferably in an educational institution or similar setting.
  • Strong leadership and managerial skills, with the ability to motivate and supervise a diverse team.
  • Excellent organizational and problem-solving abilities, with attention to detail.
  • Knowledge of grounds maintenance and custodial best practices, including landscaping, irrigation, parking lot maintenance, and custodial cleaning procedures.
  • Familiarity with relevant safety and environmental regulations pertaining to grounds and custodial services.
  • Effective communication skills, both written and verbal, with the ability to interact professionally with all stakeholders.
  • Ability to prioritize tasks and manage multiple projects simultaneously.
  • Valid driver's license and the ability to travel between campuses as required.
  • Proficiency in using computerized maintenance management systems (CMMS) and other relevant software applications.

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