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Supply Chain Procurement Coordinator

2 months ago

Bala Cynwyd, United States Penn Medicine Full time

Position Overview

Penn Medicine is committed to our core mission of delivering exceptional patient care, pioneering innovative research, and nurturing the next generation of medical professionals. Being part of this esteemed academic medical institution means collaborating with leading experts across various fields.

At Penn Medicine, each day presents an opportunity for breakthroughs. Our dedicated staff contributes to healing, delivering positive outcomes, and providing comfort. Are you ready to make a difference in your career?

Department: Administration and Operations

Summary:

  • The Procurement Specialist plays a vital role in ensuring efficient purchasing and vendor management activities within the Penn Primary Care and Penn Specialty Practices.

Key Responsibilities:

  • Act as the primary contact for issues related to returns and receipts.
  • Facilitate the resolution of invoice discrepancies for the practices, including addressing credit holds and receipt issues.
  • Assist with McKesson statements and manage EDI holds, updating necessary purchase orders as required.
  • Support daily operations concerning Invoiced Not Received (INR) issues related to Blanket and Standing orders.
  • Provide assistance to customers and end-users regarding INR Blanket and Standing Orders.
  • Collaborate with Accounts Payable to ensure proper invoice matching and resolution.
  • Help requestors in liaising with vendors for order status and tracking updates.
  • Engage with vendors to resolve INR issues effectively.
  • Work closely with the Received Not Invoice (RNI) team to address any conflicting matters.
  • Utilize Lawson INR reports to monitor and enhance the management of discrepancies.
  • Support the RNI team with relevant reports and assist with unreleased receivers.
  • Serve as a liaison for generating system reports.
  • Communicate backorder issues to requestors and assist in finding suitable substitutes.

Qualifications:

  • High School Diploma or GED with a minimum of 5 years of experience in an administrative or operational support role within a medical office is required.
  • A Bachelor’s degree in Arts or Science along with 2+ years of experience in procurement or supply chain management is preferred.

At Penn Medicine, we believe that exceptional care for our patients begins with exceptional care for our employees. Our comprehensive benefits program is designed to promote health and well-being. We offer one of the best tuition assistance programs in the region, and our employees are actively engaged in our mission. Together, we strive to make significant medical advancements that enhance the quality of life for all.

Equal Opportunity Employer

Penn Medicine is an Equal Opportunity and Affirmative Action employer. We consider candidates for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran, or any other status protected by applicable law.