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Office Administrator

2 months ago

Atlanta, Georgia, United States Innova Solutions Full time
Job Title: Office Administrator

We are seeking an experienced Office Administrator to join our team at Innova Solutions. As an Office Administrator, you will be responsible for managing the overall facility operations and other auxiliary office locations or project office space.

Key Responsibilities:
  • Manage office support personnel and ensure effective communication among team members.
  • Function as an office safety representative and ensure compliance with company and site safety policies.
  • Derive and compile office budgets and reports, and analyze variances from forecast to actual expenditures.
  • Manage office access security program, including badging and keys.
  • Administer, review, and enforce the building lease, and approve building maintenance activities.
  • Respond to emergencies involving HVAC equipment, fires, and natural disasters.
  • Manage office equipment service contracts and contract administration.
  • Inventory management of office equipment and supplies.
  • Reconcile internal expenditures properly and participate in minimizing costs.
  • Review clerical work products for accuracy and timeliness, and provide performance feedback.
  • Manage office contracts involving service, replacement, and related supplies of office equipment.
  • Ensure completion of mandatory driving training and administer fleet vehicle program.
  • Monitor fleet assignments and documentation, and administer maintenance and repair of vehicles.
  • Reconcile and monitor the company fueling program.
  • Prepare activities reports for management and track budgets.
  • Coordinate and administer new employee orientation and other HR support functions.
  • Accurately complete complex accounting functions involving internal MIS reports, internal BIZ projection and costing reports, invoices, billing, and accounts payable checks.
  • Oversee office petty cash and banking.
  • Manage weekly chargeability and sales projection reporting function.
  • Manage monthly financial reporting function involving analyzing variances from forecast to actual expenditures.
  • Review monthly statements for accuracy, exception reports, and accounts receivable reports.
  • Explain fluctuations and provide summary reports on overhead costs.
  • Recruitment, development, training, and retention of staff.
  • Conduct performance evaluations for department staff and provide leadership, guidance, and instruction to the department.
  • Interpret policies, purposes, and goals of the organization to staff.
  • Collaborate with business development managers, business line leads, project managers, and proposal production staff on proposals to secure work for the team.
  • Ensure compliance with company and site safety policies and diversity initiatives.
Requirements:
  • Bachelor's Degree in Business, Accounting, or related field and 14 years of related experience, or Associate's Degree and 16 years of related experience.
  • Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint.
  • Demonstrated ability to communicate professionally and effectively with all levels within and outside of the organization.
About Innova Solutions:

Innova Solutions is a global technology and business transformation solutions provider with a presence in North America, Asia, and Europe. We deliver strategic solutions to our clients, enabling them to operate as leaders within their fields.

We are an Equal Opportunity Employer and prohibit any kind of unlawful discrimination and harassment. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at [redacted].