Innovative Billing Specialist

4 days ago


Chicago, Illinois, United States AMS Staffing, Inc. Full time
Job Description

We are seeking a skilled Billing Specialist to join our team at AMS Staffing, Inc. in Chicago, IL. This is a full-time role with an estimated salary range of $115,000 per year, plus bonus and benefits.

About the Role

  • This position involves assisting attorneys with the preparation of bills for clients, ensuring timely and accurate processing according to client agreements.
  • The Senior Billing Specialist will research and resolve billing-related issues, prepare and distribute billing proformas, invoices, and reports.
  • They will act as a billing advisor to attorneys and legal secretaries, ensuring all transactions are recorded accurately.
  • Regular collaboration with accounting departments, including e-billing, Accounts Receivable, and Cost Recovery, is required to minimize financial exposure.

Duties and Responsibilities

  • Perform daily activities of the billing function in support of Partners and Clients, including Proforma generation and edits, creating timecard summaries, updating matter and Timekeeper rates, and running client reports.
  • Ensure timeliness, accuracy, and acceptance of invoices on a monthly basis, showing tenacity and drive in resolving client billing issues.
  • Understand and implement correct client Outside Counsel Guidelines and fee arrangements.
  • Process electronic invoices accurately and efficiently, resolving any rejections or reductions.
  • Maintain high attention to detail and handle multiple tasks in a fast-paced environment.
  • Demonstrate professional communication skills, dealing courteously with attorneys, staff, vendors, and clients while maintaining confidentiality.
  • Collaborate effectively with others within the billing team, finance team, and other firm groups and departments.
  • Assist with special assignments and projects, training new employees, and mentoring less experienced billing staff.
  • Successfully manage complex client relationships, acting as an advisory expert on billing matters.

Requirements

  • A minimum of five years of billing experience.
  • Advanced knowledge of Microsoft Word, Excel, and PowerPoint, with proficiency in using advanced Excel features.
  • Strong written and verbal communication skills.
  • Excellent customer service orientation.

Preferred Qualifications

  • Bachelor's degree in accounting, finance, or a relevant field.
  • Previous experience at a law firm or professional services firm.
  • Experience with 3E, e-billing HUB, and e-billing vendor sites.


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