Administrative Systems Developer

2 days ago

New York, New York, United States Public Health Solutions Full time
Job Title: Administrative Systems Developer

Join Public Health Solutions as an Administrative Systems Developer and contribute to the development of innovative solutions that improve public health outcomes.

Job Summary:

We are seeking a highly skilled and motivated Administrative Systems Developer to join our team. The successful candidate will be responsible for analyzing administrative processes, identifying areas for improvement, and developing and implementing process improvement plans using automation and internal systems.

Key Responsibilities:
  • Analyze administrative processes and identify key areas for improvement
  • Develop and implement process improvement plans using automation and internal systems
  • Collaborate with programs to assess needs and propose plans to implement changes
  • Perform ongoing monitoring to ensure process improvements are sustained
  • Create process documentation and train staff on new processes
  • Provide ongoing support and management of internal, web-based service request tracking application
  • Implement and manage internal inventory system to ensure proper tracking, distribution, and maintenance of office supplies
  • Assist with technical support, testing, and troubleshooting on all internal systems
  • Track all technical issues reported by users and report to Administrative Data Operations Manager
  • Provide weekly status report to Admin Service Manager and assist with preparation of monthly performance reports for division stakeholders
  • Assist database manager with maintaining the integrity of data in tracking system backend data tables
  • Retrieve reports from DOHMH internal systems and enter updated data into internal database for proper tracking and archiving
  • Ensure data is archived according to designated schedule set by Data Manager
  • Manage regular data quality checks to assess quality of data collection and application activity
  • Write and maintain user manuals and/or how-to guides for all data tracking system
  • Train staff on system features as needed
  • Serve as secondary liaison with DIITT for agency-wide application rollouts and upgrades
  • Manage updates for Admin SharePoint pages and ensure information is maintained and current
  • Maintain dashboards for real-time reporting to AC's and unit directors
  • Ensure AC Collaboration site is regularly maintained and updated with current information
  • Prepare monthly Admin Review Meeting agendas and other pertinent materials for Senior Management
Requirements:
  • At least 2 years of experience working in human resource administration or other personnel services environments
  • Advanced skills in Microsoft Office applications including Excel
  • Outstanding interpersonal and communication skills; and the ability to interact effectively with staff and management
  • Excellent writing and strong organizational skills
  • Ability to deal with high stress situations
  • Excellent problem-solving skills
Benefits:
  • Compressed Work Schedule
  • Generous Paid Time Off and Holidays
  • An attractive and comprehensive benefits package including Medical, Dental, and Vision
  • Flexible Spending Accounts and Commuter Benefits
  • Company Paid Life Insurance and Disability Coverage
  • 403(b) + employer matching and discretionary company contributions
  • College Savings Plan
  • Ongoing trainings and continuous opportunities for professional growth and development

Public Health Solutions is an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA+ individuals, and veterans.

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