Administrative Coordinator

1 week ago


Edgewater, Maryland, United States Vanguard General Contracting Llc Full time
Job Overview

Vanguard General Contracting LLC is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As the first point of contact, you will be responsible for providing exceptional customer service and ensuring the smooth operation of our office.

Key Responsibilities
  • Client Relations: Greet clients and team members with a warm and professional attitude, answering inquiries and directing them to the right resources.
  • Scheduling and Coordination: Manage calendars, coordinate appointments, and plan meetings with precision.
  • Communication and Reporting: Prepare professional correspondence, meeting minutes, and reports that inform and align the team.
  • Organization and Efficiency: Maintain accurate filing systems and suggest improvements to streamline office procedures.
  • Adaptability and Teamwork: Juggle multiple tasks, prioritize under pressure, and project a calm and collected presence.
Requirements
  • Education: High school diploma/GED required; Associate's degree or administrative training preferred.
  • Experience: Previous experience in an administrative or customer service role, demonstrating ability to support others effectively.
  • Communication Skills: Exceptional written and verbal communication skills are essential.
  • Tech Savvy: Proficiency in Microsoft Office Suite and comfort learning new software.
  • Personal Qualities: Detail-oriented, proactive, and a team player with a positive outlook.


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