Estate Hospitality Coordinator in Beverly Hills

2 weeks ago

Beverly Hills, California, United States Rose's Agency Full time
Job Overview

PRIMARY OBJECTIVE:

The Estate Hospitality Coordinator will collaborate closely with the Executive Chef and estate personnel to manage arrangements for meetings and special occasions, oversee projects assigned by the Executive Chef, and proactively enhance the Principal's daily experience.

The Coordinator will liaise with vendors, contractors, family office, and estate staff to ensure seamless project execution and satisfaction of the Principal's expectations.

KEY RESPONSIBILITIES:

  • Organize and manage arrangements for meetings and special events, coordinating with staff, family office, estate personnel, and VIPs; communicate effectively with vendors and contractors.
  • Oversee projects as directed by the Executive Chef.
  • Work collaboratively with the Family to ensure their needs are not only met but exceeded.
  • Revise and maintain the service manual for the interior of the residence.
  • Manage inventory and control of service items, including smallwares and supplies.
  • Procure household supplies, personal items, and groceries as necessary.
  • Maintain cleanliness and organization of kitchen and butler pantry areas to ensure impeccable service and hosting.
  • Care for and maintain all dining ware, including fine china, silver service, glassware, and other service-related items.
  • Ensure the butler's pantry and service areas are kept clean and orderly on a daily basis.
  • Curate and manage an exceptional wine cellar inventory.
  • Travel to various properties as required.
  • Perform additional tasks as assigned by the Principal, Executive Chef, and General Manager.
  • Collaborate with the Executive Chef to plan and execute high-profile dinners and events.
  • Monitor food and beverage preferences for the Principal, family, and guests.
  • Design seating arrangements and place cards for intimate dinners.
  • Set dining tables, serve meals, mix cocktails, and provide wine service.
  • Create visually appealing table settings using flowers and appropriate tableware; maintain floral arrangements.
  • Train other household staff on delivering discreet and unobtrusive service.
  • Offer personal shopping services and run errands for the Principal.
  • Provide additional support during events and parties held at the estate.

SKILLS AND QUALIFICATIONS:

  • Experience in hospitality or a related field is preferred.
  • Ability to perform under pressure while managing deadlines and shifting priorities, maintaining composure.
  • Open to receiving constructive feedback.
  • Capable of handling sensitive and confidential matters with discretion.
  • High-energy individual with a quick learning ability.
  • Proactive in assisting other departments during downtime.
  • Efficient, punctual, reliable, and self-motivated.
  • Personable and effective in working with diverse individuals.
  • Possess flexibility, integrity, and creative problem-solving skills.
  • Maintain a positive outlook towards challenges and situations that may arise.
  • Demonstrated longevity in previous roles with excellent references.

PHYSICAL REQUIREMENTS:

  • Ability to work actively full-time within the properties.
  • Capable of reaching, bending, stooping, lifting, and moving substantial items as required.
  • Able to travel between properties independently.
  • Possess a valid unrestricted driver's license and adequate vehicle insurance for job-related travel.
  • Authorized to work legally and willing to undergo a thorough background check.
  • Compliance with health and safety policies is mandatory.

Compensation: Based on experience, along with a comprehensive benefits package.

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