Administrative Lead

7 hours ago


Palo Alto, California, United States The Pennsylvania State University Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant to join our team at The Pennsylvania State University. The successful candidate will provide administrative support to our Undersea Systems Office, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Prepare and maintain confidential and sensitive documents, including presentations, reports, and mailings.
  • Coordinate complex domestic and international travel arrangements for program engineers, including booking reservations, arranging schedules, and reconciling travel expenses.
  • Provide exceptional customer service to internal and external stakeholders, including government, industry, and University personnel.
  • Manage data, files, and calendars, ensuring accurate and up-to-date information.
  • Coordinate and oversee meetings, including scheduling rooms, preparing agendas, and arranging logistics.
  • Assist with hiring and onboarding processes, ensuring a seamless transition for new hires.
Requirements
  • Associate's degree or equivalent combination of education and experience.
  • 4+ years of related experience or equivalent combination of education and experience.
  • Proficiency in Microsoft Office (Word, PowerPoint, Excel, and Outlook).
  • Successful experience in standard office procedures and policies.
  • Ability to manage multiple priorities concurrently and exercise discretion and confidentiality.
What We Offer

We offer a competitive salary range of $42,000 to $61,000, depending on qualifications and experience. Additionally, we provide a comprehensive benefits package, including health insurance, retirement plans, and paid time off.

As an equal opportunity employer, we are committed to diversity, equity, and inclusion. We believe that a diverse and inclusive workforce is essential to our success and strive to create an environment that values and respects all individuals.

For more information about our organization and this opportunity, please visit our website.


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