Senior Program Accounting Manager

2 weeks ago

Washington DC United States Catholic Charities of the Archidiocese of Washington Full time
Program Accounting Manager - Sr.

Catholic Charities of the Archdiocese of Washington is seeking a highly skilled and experienced Program Accounting Manager - Sr. to oversee the medical billing functions for Integrated Behavioral Health (IBH) within Adult and Children's Clinical Services Department and Department of Developmental Disabilities.

Key Responsibilities:
  • Manage and oversee the administrative and daily operations of the program in support of overall program goals and objectives.
  • Oversee the medical billing process for the assigned programs to include Medicaid, private insurance and grant and contract invoices.
  • Ensure all claims are processed at least weekly and all payments are posted within 48 hours of receipt.
  • Prepare weekly reports identifying all denials and exceptions.
  • Ensure all re-billable denials and exceptions are processed within 15 days of notice.
  • Prepare and/or review all monthly contract billings and reconciliations for the assigned portfolio of programs.
  • Ensure all contract and grant billings are in line with the terms, provisions, and requirements of the executed agreement with approved budgets.
  • Identify the need for modification of budgets with third-party grantors or contractors (Overruns, re-allocation of line items).
  • Ensure all billings are submitted to the appropriate agencies and contacts.
  • Prepare and/or review journal entries of billings into the accounting system's general ledger and subsidiary ledgers.
  • Maintain the database for the contracts and grants for the assigned portfolio.
  • Maintain the original contracts and grants paper files including approved budgets following Agency records retention procedures.
  • Ensure all agreements and amendments are scanned and electronically filed.
  • Monitor A-133 compliance of contracts and grants within the assigned portfolio of programs, giving suggestions to the compliance with other local, state, and federal contracts or grants procedures.
  • Assist in the training of agency staff on the procedures and requirements of grants and contract regulations.
  • Ensure timely collections of Accounts Receivable by setting targets in line with cash management. Prepare and analyze overall AR performance with metrics.
  • Review cash posting activity including coding of all revenue for the assigned portfolio of programs.
  • Assist in the preparation and review of the budgets for contracts or grants related to the assigned portfolio as well as the organization's budget process.
  • Review the program's actual versus budgeted performance each month. Surface significant variances to Director of Program Accounting.
  • Support the Program Manager in understanding the statement of activities for the program.
  • Identify and implement repeatable processes within the team to gain efficiencies and avoid re-work.
Requirements:
  • BS degree in accounting, finance, business, or related field required.
  • Master's degree in business, accounting, finance, business, or related field preferred.
  • 5 years' experience in accounting with experience in contracts and grants.
  • 3 years' experience as a supervisor.
  • Experience in collections, collection processes, financial services and/or customer service.
Skills and Competencies:
  • Knowledge of Credible billing software. Strong understanding of GAAP. Familiarity with Federal (A-133) and State regulations related to grants and contracts and aptitude to understand and interpret complex regulations.
  • Knowledge of automated system and financial systems: Great Plains Financial System (a plus) and Olympic Project Cost system. Intermediate or advanced with Microsoft Office software, particularly Outlook, EXCEL, Word.

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