Business Office Manager
4 weeks ago
Arvum Senior Living, a proud member of the Discovery Senior Living family, operates care- and lifestyle-focused Assisted Living and Memory Care communities across the Midwest. Our company, built on the "Pillars of Excellence," employs hundreds of vital Team Members and is committed to providing a positive work environment and culture that recognizes their value in delivering exceptional care to our residents.
Job SummaryWe are seeking a highly skilled Business Office Manager to join our community. This individual will be responsible for overseeing financial operations, including cash controls, accounts payable, and payroll processing.
Key Responsibilities- Prepare and submit necessary documentation for resident move-ins, move-outs, transfers, and ancillary charges.
- Oversee cash controls, including depositing and posting cash receipts, and implement and monitor controls over petty cash.
- Maintain daily cashbooks for operational accounts and prepare monthly bank reconciliations.
- Monitor and oversee the processing of accounts payable.
- Ensure department managers complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
- Coordinate the processing of payroll and employee benefits, as well as the payment of insurance, real estate taxes, and related reporting requirements.
- Prepare and enter journal entries and maintain appropriate sub-schedules for Balance Sheet accounts.
- Review and distribute monthly financial statements.
- Prepare management reports as requested.
- Maintain team member, resident, vendor, and financial accounting files in accordance with established policies and requirements.
- Interface with residents on billing/collection issues.
- Oversee the preparation and maintenance of resident files, records, and reports.
- Manage community Human Resource functions, including ensuring a positive first impression and following the established new hire orientation program.
- Oversee payroll and team member paperwork, including new hire and change forms.
- Manage open positions using the applicant tracking system (ATS) and job postings.
- Manage scheduling for Concierge team members.
- Create set-up and oversight for Health Center residents' private accounts and prepare necessary reports to adhere to State, Local, and Federal guidelines.
- Bachelor's degree in Accounting with one year of experience as an Accountant, or
- Associates degree in Accounting with two to three years of related experience.
In addition to a rewarding career and competitive salary, Arvum offers a comprehensive benefit package, including medical, dental, vision, life, and disability insurances, paid time off, and paid holidays. Team members are eligible to participate in our outstanding 401(k) plan with company match, Employee Assistance Program, and accident insurance policies.
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