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Project Coordinator

2 months ago

Austin, Texas, United States LeadingEdge Personnel Full time
Job Summary

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at LeadingEdge Personnel. As a key member of our project management team, you will be responsible for ensuring the smooth execution of projects from start to finish.

Key Responsibilities
  • Project Setup: Assist in setting up new projects, including creating project folders and setting up projects in our system.
  • Record Keeping: Maintain accurate and up-to-date project records, including contracts, permits, and project plans.
  • Communication: Coordinate with subcontractors and suppliers, and engage with government authorities to obtain necessary project permits and licenses.
  • Documentation: Create, organize, and distribute bid documents, and maintain accurate and up-to-date project documentation.
  • Financial Management: Track expenses, review invoices, and address project budgetary concerns in collaboration with the finance team.
  • Meeting Coordination: Coordinate and schedule project meetings, take meeting minutes, and distribute meeting minutes to team members.
  • Administrative Support: Provide administrative support to the project management team, including organizing and filing project-related documents.
Requirements
  • Education: Associate's degree from a two-year college in finance, business, or project management.
  • Experience: 2+ years of experience in project administration, with a focus on planning, scheduling, cost control, and project management.
  • Skills: Proficient in Microsoft Office 365, including Excel, Word, and Outlook. Experience with Ajera project management software is a plus.
  • Personal Qualities: Results-orientated with proven ability to organize, plan, and prioritize work to meet deadlines. Excellent verbal, written, and presentation skills, with the ability to communicate effectively with management, employees, customers, and vendors.
Work Environment

Our office is located in the Austin & San Antonio area, and we offer a fast-paced and dynamic work environment. We are looking for a team player who is able to quickly adapt and adjust to address the needs of the project and customer.