Executive Assistant I

2 weeks ago


Detroit, Michigan, United States Wayne State University Full time

Administrative Support Specialist I - Physician Assistant Studies

Wayne State University is seeking a qualified Administrative Support Specialist I - Physician Assistant Studies to join its team.

As a leading public urban research institution, Wayne State University is dedicated to providing a high-quality education to a diverse student body. Our commitment to excellence, collaboration, integrity, and inclusion fosters an environment that prepares students for success in a global context.

Key Responsibilities:

POSITION OBJECTIVE
Assist professional, administrative, and management staff in coordinating personnel, financial, and operational activities within a department, School, College, Division, or Center/Institute. This role is essential in supporting the operational goals and objectives of the University.

Core Duties:
- Aid in the planning, development, and management of departmental budgets, including reconciling accounts and preparing statistical reports on budget activities.
- Oversee the processing of academic and non-academic personnel actions, maintaining accurate recordkeeping systems and ensuring compliance with internal procedures and policies.
- Supervise clerical and technical staff, including hiring, training, and evaluating performance, while managing workflow and staffing levels.
- Coordinate facility usage and service requests, ensuring efficient operations and problem resolution.
- Serve as a resource for faculty, staff, students, and the public, addressing inquiries and resolving issues related to departmental services.
- Participate in special projects and data collection for reporting purposes, preparing comprehensive reports with findings and recommendations.

Unique Responsibilities:
The Administrative Support Specialist will:
- Develop streamlined processes for data collection and analysis related to accreditation maintenance.
- Maintain databases for student clinical rotations and ensure data integrity.
- Supervise support staff and coordinate training programs.
- Engage in communication with various University departments and external organizations to facilitate information exchange and problem-solving.

Qualifications:
- A degree from an accredited institution or equivalent experience is preferred.
- Familiarity with University personnel processing and accounting principles is advantageous.
- Strong communication skills and the ability to work under pressure are essential.
- Previous supervisory experience is preferred.

Preferred Skills:
The ideal candidate may also possess:
- Experience with database management and data handling.
- Proficiency in Microsoft Excel and adaptability to new software systems.
- Attention to detail and a proactive approach to work.

This position is part of a collective bargaining agreement and may be filled by a qualified bargaining unit member.


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