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HR Project Manager

1 month ago

San Jose, California, United States Vaco Full time
Job Title: HR Project Manager Job Summary: Vaco is seeking a seasoned Human Resources Project Manager to spearhead and manage key HR projects and initiatives, including New Hire Orientation and more. As a key member of our People & Places team, you will play a crucial role in enhancing our HR functions and ensuring project success in a dynamic, fast-paced environment. Key Responsibilities: * Oversee and manage People & Places activities, ensuring a standardized approach to project management (e.g., requirement gathering, resource assignment, dashboards). * Facilitate communication and adoption of project management practices across teams. * Develop and implement processes and procedures that support efficient project management. Establish internal project management frameworks (e.g., "Project Manager in a Box"). * Prepare and deliver executive communications through various mediums, such as email and PowerPoint, tailored for internal and external stakeholders, including executive and board-level audiences. * Identify and lead projects aimed at improving the effectiveness and efficiency of the People & Places departments. * Establish and manage project budgets and timelines, ensuring deadlines are met and stakeholders are kept informed. * Drive alignment across various People & Places functions (e.g., HR, Talent Development, Recruiting, Compensation, Benefits, Workplace Experience). * Assist the Head of People & Places with the day-to-day operations of the department. Requirements: * Bachelor's degree with 5 years of experience in Business Project Management, HR Generalist roles, or Program Management. * Proficiency in Microsoft Office Suite (PowerPoint, Outlook, Teams, Word, Excel) at an intermediate to advanced level. * Demonstrated experience in creating and managing multiple project schedules. * Functional experience in human resources. * Exceptional organizational skills with meticulous attention to detail. * Strong written and verbal communication skills. * Proven ability to multitask, prioritize, and follow through on various projects simultaneously. * Excellent interpersonal and customer service skills. * Experience with task management tools such as Asana, including data visualization capabilities. * Experience with vendor management tools like Cobblestone. * Ability to design and implement surveys, polls, and quizzes using MS Forms. * Experience in a high-growth or start-up environment. * Formal project management training, ideally with Project Management Professional (PMP) Certification. About Vaco: Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: * the individual's skill sets, experience and training; * licensure and certification requirements; * office location and other geographic considerations; * other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.