Operations Specialist Associate

4 weeks ago


Miami, Florida, United States GFG Holdings Full time
Job Overview

GFG Holdings is a multi-family office that offers a unique perspective on family wealth. Our approach is centered around putting the client's interests first, which sets us apart from other firms. As a result, we provide a fresh and personalized experience for our clients.

Key Responsibilities
  • Provide operational support for new account applications, documentation, and workflow.
  • Ensure compliance with policies, procedures, and regulations regarding proper documentation.
  • Support the company by preparing and validating account opening documentation against checklists.
  • Monitor daily reports for documentation deficiencies and follow up on issues.
  • Maintain investor records, ensuring proper completion and scanning of documents.
  • Conduct ongoing KYC and AML checks as the KYC coordinator for client accounts.
  • Update and maintain all account logs and electronic files.
  • Centralize and control documentation recordkeeping.
  • Update client forms as needed.
  • Maintain the operations log for weekly review with Senior Management.
  • Serve as the main contact with custodian banks and send welcome letters to clients.
  • Oversee wire transfer processes, including confirmations, inquiries, and compliance with AML regulations.
Requirements
  • Minimum of two to four years of related work experience in the financial services industry.
  • Solid knowledge of documentation processing principles.
  • Outstanding Client Relations skills.
  • Ability to use independent judgment to ensure documentation is properly processed.
  • Results-oriented and proactive.
  • Ability to prioritize and meet deadlines.
  • Outstanding communications and organizational skills, with a great emphasis on attention to detail and follow-up.
  • Strong Microsoft Windows applications and database maintenance.
Education
  • Bachelor's degree required.
Language
  • Fluency in both English and Spanish is required.


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