Assistant Director of Grants and Finance

4 weeks ago

Chicago, Illinois, United States The University of Chicago Full time
Job Summary

The University of Chicago seeks a highly skilled and experienced Assistant Director of Grants and Finance to join its Pritzker School of Molecular Engineering (PME) team. This senior administrator will have broad oversight and responsibility for Faculty portfolios, including sponsored research administration, budget and forecasting, procurement, capital expenditures, and payroll.

Responsibilities
  • Work closely with leadership, faculty, program staff, and other administrators to achieve the strategic objective of increasing PME's sponsored research portfolio.
  • Strengthen management and monitoring of sponsored research projects and restricted fund activities to ensure financial accuracy and fiscal accountability.
  • Serve as liaison between internal units such as Financial Services, University Research Administration (URA), Procurement Services, the Provost's Office, and collaborating departments to ensure that all necessary financial data is captured for sponsor-funded research projects.
  • Lead comprehensive administrative support for sponsored programs and research (pre-award, post-award, closeout/cradle to grave) to optimize the potential for future grant funding and ensure all current funding awarded is used to the specification of the funding agency.
  • Facilitate collaborative interdepartmental and interdisciplinary research administration and provide administrative guidance and expertise on proposal development of multi-investigator, multi-institutional, large-scale, complex submissions.
  • Oversee administration of PME faculty services related to grant writing, editing, identifying funding opportunities, proposal management, training, and grantsmanship.
  • Work with central URA offices to guide and facilitate correspondence between the funding agency and the University community to obtain and process necessary pre-award, post-award and closeout information.
  • Review and initiate/process various pre-award, post-award and closeout activities.
  • Review sponsor guidelines, terms, conditions, and processes for all proposals and current awards.
  • Assist with developing and submitting proposals in compliance with University and sponsor policies; assist with other grant and contract activities such as Just-In-Time activities.
  • Develop, analyze, and present metrics on a quarterly and annual basis to track financial trends and make sound financial forecasts based on understanding complex finances within academic units.
  • Complete quarterly quantitative and qualitative analyses to monitor and manage sponsored awards and related funds for expense optimization, enhanced spending strategies, and improved revenue generation/cost recovery.
  • Oversee/tracks quarterly student allocations related to sponsored research awards, including clarifying sources of current student support.
  • Oversee/tracks quarterly faculty allocations related to sponsored research awards, including proactively facilitating the summer salary process.
  • Work directly with various Dean of Students Offices, divisions, and schools to ensure student funding and support are accurate in each quarter and compliant with sponsored and non-sponsored awards, fellowships, internal funding, and University policies.
  • Participate in other divisional financial and operational matters as needed, in partnership with the Director of Finance Accounting and the Senior Associate Dean and Chief Operating Officer.

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