Assistant Director of Finance

4 weeks ago


Chicago, Illinois, United States The University of Chicago Full time
Job Summary

The University of Chicago Law School seeks a highly skilled and experienced Assistant Director of Finance to support the Law School's budget and operations functions. This critical role will play a key part in the transition to Oracle Cloud ERP and the new University Budget Model.

Key Responsibilities
  • Assist in preparing annual budgets and creating internal tracking mechanisms to ensure compliance with policies and procedures.
  • Represent the Law School at University financial meetings and events, staying up-to-date on changes to University financial systems, policies, regulations, and guidelines.
  • Provide training and act as a resource to faculty and staff on University financial systems, as needed.
  • Perform all related accounting functions, including monitoring accounts, preparing financial projections and reports, and account creation, reconciliation, and closing, in compliance with Generally Accepted Accounting Principles and University policies and procedures.
  • Reconcile monthly financial data, assist in preparing monthly variance reports and annual effort reports, and support the year-end close process.
  • Make deposits, track gifts, payments, and pledges, and reconcile stale-dated checks and monthly wire transfers.
  • Serve as the primary contact for grants and contracts, assisting with proposal preparation, maintaining records, and preparing audit and closing documentation as needed.
  • Process payments to vendors as needed, assist with account setup for vendors and independent contractors, and advise internal unit administrators on the procurement process.
  • Propose efficiency improvements as needed and manage deadlines.
  • Create and maintain accurate financial resources and content on the Law School webpage to provide relevant references, documented processes, and training materials to the Law School community.
  • Develop strong working relationships with internal units and University-wide offices, cross-training to ensure adequate departmental coverage, and providing professional support as a primary account administrator for account owners in an intensive customer service environment.
  • Analyze and prepare budgets, create accounts, and work with the financial accounting system to allocate, authorize, monitor, and control expenses.
Requirements
  • Minimum requirements include a college or university degree in a related field.
  • Minimum requirements include 25 years of work experience in a related job discipline.
  • Preferred qualifications include a Bachelor's degree in finance or a related field, previous experience in higher education, experience with Oracle Cloud ERP and/or chart of accounts mapping, and experience training colleagues.
  • Preferred technical skills or knowledge include knowledge of Generally Accepted Accounting Principles (GAAP) and proficiency with Microsoft Office (Word, Excel, PowerPoint).


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