Operations Assistant

1 week ago


Honolulu, Hawaii, United States Premier Restoration Hawaii Full time

About Us:

Premier Restoration Hawaii is a dynamic organization dedicated to delivering exceptional administrative support. Our team is passionate about providing top-notch services to our clients and we are seeking like-minded individuals to join our crew.

Job Overview:

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The successful candidate will provide crucial administrative support to ensure the smooth operation of our fleet management and projects by handling administrative tasks and ensuring smooth communication between various stakeholders.

Main Responsibilities:

  • Provide administrative support to ensure the smooth operation of our fleet management and projects.
  • Handle administrative tasks, including data entry, document preparation, and record-keeping.
  • Perform clerical duties, including typing, filing, and completion of simple forms.
  • Operate office machines, including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
  • Answer frequently asked questions from applicants and employees relative to standard policies, benefits, payroll, onboarding, etc.
  • Handle departmental correspondence, including emails, memos, and phone calls.
  • Coordinate meetings, including scheduling, agenda preparation, and minute taking.
  • Assist with planning and execution of special events, including benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
  • Maintain the integrity of filing systems either manually or electronically.
  • Maintain confidentiality and handle sensitive information with professionalism.
  • Perform other related duties as assigned.

Fleet Management Responsibilities:

  • Assist in the administration of the company's fleet management program, including vehicle documentation, maintenance records, and registrations.
  • Ability to safely operate and drive various fleet vehicles.
  • Coordinate and schedule inspections, repairs, and maintenance for the fleet.
  • Maintain accurate and up-to-date inventory of fleet assets, tracking maintenance and expenses.
  • Coordinate with employees, vendors, and service providers to ensure timely repairs and maintenance of fleet vehicles.
  • Assist in the onboarding and training of new drivers, including maintaining driver records, coordinating training sessions, and ensuring compliance with applicable regulations.
  • Assist in the preparation of presentations, reports, and other documents for management meetings and client presentations.
  • Maintain confidentiality and handle sensitive information with integrity.

Requirements:

  • High school diploma or equivalent.
  • 2-3 years proven work experience as an administrative assistant, coordinator, or similar role, preferably in similar industry.
  • 2-3 years of prior customer service experience preferred.
  • Proficiency in Microsoft Office Suite, project management software, document management systems and other relevant software applications.
  • Active Driver's License in good standing.
  • Familiarity with fleet management processes and knowledge of vehicle maintenance and repair procedures is preferred.
  • Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
  • Strong attention to detail and accuracy in data entry, document preparation, and record-keeping.
  • Exceptional communication skills, both written and verbal.
  • Ability to multi-task and handle conflicting priorities effectively in a fast-paced environment.
  • Strong problem-solving and decision-making skills.
  • Demonstrated ability to work independently and collaborate within a team.
  • Uphold the highest standards of professionalism, integrity, and confidentiality.

Benefits:

We offer a competitive salary, paid time off, health, dental, and vision insurance, and a matching 401(k) plan.

Work Environment:

This is a full-time position, Monday – Friday, 7:00am – 4:00pm.

Salary:

$21.00/hour - $25.00/hour, depending on experience.



  • Honolulu, Hawaii, United States Pasona NA Full time

    Lounge Operations AssistantPasona NA is seeking a highly skilled Lounge Operations Assistant to join our team. As a key member of our front desk staff, you will be responsible for ensuring the smooth operation of our lounge, providing exceptional customer service to cardholders, and maintaining a clean and welcoming environment.The ideal candidate will have...


  • Honolulu, Hawaii, United States Bishop & Company, Inc. Full time

    Job Title: Financial Operations AssistantAbout the Job:Bishop & Company, Inc. is a leading provider of recruitment and placement services in Hawaii. We are seeking an experienced Financial Operations Assistant to join our team.Salary: $18/hour, paid on time and accurately processed through our accounts payable system.Job Description:The ideal candidate will...


  • Honolulu, Hawaii, United States Premier Restoration Hawaii Full time

    About the RolePremier Restoration Hawaii is seeking a skilled Operations Assistant Manager to join our team. The successful candidate will provide administrative support to ensure the smooth operation of our fleet management and projects.This is an excellent opportunity for someone who enjoys working independently, has strong organizational skills, and can...


  • Honolulu, Hawaii, United States Punahou School Full time

    We are seeking a highly motivated and detail-oriented Operations Support professional to join our team at Punahou School. As an essential member of our operations team, you will be responsible for various tasks including but not limited to, maintenance, cleaning, and support services.About the RoleResponsibilities:Perform maintenance and repairs as...


  • Honolulu, Hawaii, United States Kamehameha Schools Full time

    Job DescriptionWe are seeking an Office Operations Assistant to provide administrative support to our Summer Program. This is an exciting opportunity to join our team and contribute to the success of our program.Key Responsibilities:Provide front-line customer service, responding to inquiries and resolving issues in a timely and professional manner.Manage...


  • Honolulu, Hawaii, United States Isei Consulting, LLC Full time

    Job Summary:We are looking for a skilled HR Operations Assistant to join our team at Isei Consulting, LLC.Annual Salary:$55,000 - $75,000, based on experience.Key Functions:Manages phone calls, emails, and correspondence.Sets up appointments, meetings, and events.Provides administrative support for HR tasks.Develops and maintains...


  • Honolulu, Hawaii, United States Kiddleton, Inc. Full time

    We are seeking an experienced Game Room Operation Assistant to join our team at Kiddleton, Inc. in Honolulu, HI.About the JobThis part-time position involves operating arcade game machines, performing routine maintenance tasks, and submitting online reports to headquarters. The ideal candidate will be organized, able to work independently, and possess strong...


  • Honolulu, Hawaii, United States Avis Budget Group Full time

    Are you looking for a role that offers flexibility and opportunities to work outdoors? Avis Budget Group is hiring a Rental Operations Assistant to join our team!About the Role:We are seeking a motivated and detail-oriented individual to assist customers in different parts of the rental or return process on our airport lots. As a Rental Operations Assistant,...


  • Honolulu, Hawaii, United States Prolink Full time

    About the RoleProlink Healthcare is a top staffing company in the US.Compensation and BenefitsWe offer an estimated salary of $45,000 - $55,000 per year based on experience.Key ResponsibilitiesThe OR Tech will be responsible for:Preparing the operating room by sterilizing instruments and setting up equipmentAssisting the surgical team as requested during...


  • Honolulu, Hawaii, United States ATA Services Inc Full time

    Requirements and QualificationsTo be successful in this role, you should have knowledge of general office practices and procedures, as well as experience with word processing, spreadsheet, data input, and other common office software.You should also be able to carry out standard office clerical routines, learn and apply pertinent statutory provisions, rules,...


  • Honolulu, Hawaii, United States The Institute for Human Services, Inc. Full time

    About the PositionThis is an exciting opportunity to join The Institute for Human Services, Inc. as a Maintenance Assistant. As a key member of our facilities team, you will play a critical role in maintaining our properties and ensuring the safety and well-being of our clients.Responsibilities:Assist with daily inspections of facilities and vehicles to...


  • Honolulu, Hawaii, United States Hawaii Pacific Health Full time

    Surgical Care Opportunities at Hawaii Pacific HealthJoin our team of dedicated healthcare professionals at Hawaii Pacific Health and take advantage of exciting surgical care opportunities in one of the most beautiful and culturally rich environments in the world.About the RoleThis position requires a registered nurse with recent experience in acute care...


  • Honolulu, Hawaii, United States Kaiser Permanente Full time

    Job SummaryWe are seeking a skilled Surgical Aide to join our team at Kaiser Permanente. The successful candidate will possess excellent communication skills, attention to detail, and ability to multitask in a fast-paced environment. As a key member of our OR team, you will be responsible for assisting with patient transport, maintaining departmental...


  • Honolulu, Hawaii, United States Palolo Chinese Home Full time

    At Palolo Chinese Home, we value our employees and strive to create a workplace that is engaging, supportive, and rewarding. As a Human Resources Assistant, you will play a vital role in achieving this goal, working closely with the HR team to deliver exceptional service to our residents and their families.This is a full-time position offering a salary of...

  • Forklift Operator

    2 weeks ago


    Honolulu, Hawaii, United States Express Employment Professionals of Hawaii Full time

    About the JobThis is a dynamic opportunity for an experienced Warehouse/Forklift Operator to work in a fast-paced warehouse environment.You will be responsible for operating both stand-up and sit-down forklifts safely and efficiently, loading and unloading trucks, containers, and shipments, building and stacking pallets for storage or shipment, picking and...


  • Honolulu, Hawaii, United States Always Best Care Senior Service Full time

    Job Description: Office Operations CoordinatorAlways Best Care Senior Service is looking for an experienced Office Operations Coordinator to join our team. In this role, you will be responsible for ensuring the smooth operation of our office by coordinating and performing various tasks.Main Responsibilities:* Assist with caregiver schedule* Assist with HR...


  • Honolulu, Hawaii, United States Gecko Hospitality Full time

    Hospitality Operations Manager The Gecko Hospitality team is seeking an experienced Restaurant Assistant General Manager to join our high-energy environment in Honolulu, HI. As a key member of our operations team, you will be responsible for managing a QSR restaurant or small cluster of restaurants with sales of generally up to $5M.**Job Summary:**We are...


  • Honolulu, Hawaii, United States Our Home Investments Full time

    Job Title: Office Operations ManagerWe are seeking an experienced Office Operations Manager to lead our administrative staff and oversee office operations at Our Home Investments. The ideal candidate will have over 2 years of prior management experience or similar work experience in an office environment.The estimated salary for this role is $25 - $30...


  • Honolulu, Hawaii, United States University of Hawaii FCU Full time

    Loan Operations SpecialistAbout the Job:We are seeking a highly organized and detail-oriented Loan Operations Specialist to join our lending team. As a key member of our operations team, you will be responsible for processing real estate secured loan applications accurately, including the initial set-up of loan files, data entry, and assisting with the...


  • Honolulu, Hawaii, United States Aegis Therapies Full time

    We're seeking an exceptional Regional Director of Rehabilitation to lead our team of therapists and therapy assistants. As a key member of our management team, you'll be responsible for developing and implementing effective clinical programs, mentoring and coaching staff members, and ensuring seamless operations across multiple sites.To succeed in this role,...