Administrative Assistant for Front Desk Operations

3 weeks ago


Tampa, Florida, United States Esquire Law Full time

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Esquire Law. In this role, you will be responsible for overseeing the receptionist and secretarial duties at our main entrance desk.

Key Responsibilities
  • Greet guests and provide exceptional customer service, ensuring a positive experience for all visitors.
  • Maintain a clean and organized front desk area, including managing mail and packages, and ensuring that all necessary materials are readily available.
  • Manage deliveries and packages, including receiving, sorting, and distributing items as needed.
  • Monitor the calendar and prepare emails, ensuring timely responses to client inquiries and communications.
  • Maintain office supplies, ordering as needed, and ensuring that all necessary materials are stocked.
  • Offer refreshments to guests, creating a welcoming atmosphere for all visitors.
  • Schedule conference rooms and meetings, coordinating with staff and clients as needed.
  • Answer and transfer calls to legal teams, ensuring seamless communication and support.
  • Clean conference rooms and maintain a presentable office environment, reflecting positively on our organization.
  • Process incoming and outgoing mail, including scanning and uploading client records, maintaining confidentiality and accuracy.
  • Operate scanning, copying, and postage machines proficiently, ensuring efficient and accurate processing of documents.
  • Coordinate with external carriers, such as FedEx, to schedule pickups and drop off outgoing mail, streamlining our logistics and operations.

As an equal employment opportunity employer, we welcome applications from qualified candidates who share our commitment to excellence and customer satisfaction. We offer a competitive salary of $45,000 - $55,000 per year, based on experience and qualifications.



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