Senior Administrative Assistant/On-Site Supervisor

2 weeks ago

San Diego, California, United States Bristol Bay Native Corporation Full time
Job Summary

We are seeking a highly skilled and experienced Senior Administrative Assistant/On-Site Supervisor to join our team. The successful candidate will be responsible for providing administrative support related to military personnel administration, including active duty pay, allowances, and special pays, transfers, and orders, overseas screening, fitness reports, and military leave program.

Key Responsibilities
  • Perform administrative support related to military personnel administration, including data entry, form preparation, and other requirements.
  • Assist with administrative functions in Navy Standard Integrated Personnel System (NSIPS), BUPERS-on-line (BOL) management, Individual Medical Readiness program, Navy Family Assessment and Accountability System (NFAAS), Fleet Training, Management, and Planning System (FLTMPS), and other military personnel administration requirements.
  • Track active duty Individual Medical Readiness (IMR) compliance and report updates as requested to the Director for Administration.
  • Perform administrative support related to government personnel administration, including data entry, form preparation, and other requirements.
  • Support tasks in records/forms, routing, training, and other general administrative tasks.
  • Serve as the liaison to process Request for Personnel Actions (RPA) for recruitments, reassignments, position description (PD) reviews and updates, separations, temporary promotions, etc., via the Defense Civilian Personnel Data System (DCPDS).
  • Provide information and status of personnel actions/RPAs to command leadership and supervisors as needed.
  • Serve as a central point of contact for personnel data-calls from parent command and other external commands.
  • Responsible for management and tracking of the Activity Manning Document (AMD). Ensure accuracy of all data entered in the AMD for accurate reporting.
  • Maintain a database of personnel and provide organizational charts based on specific information and instructions for review and approval.
  • Gather, review, and compile the monthly civilian/military manpower report.
Requirements
  • A minimum of three years' experience in a supervisory role or team management position.
  • A minimum of three years' experience within military medical R&D activities or the military.
  • Ability to delegate tasks and set deadlines.
  • Ensure that the project team performance consistently meets or exceeds the established customer satisfaction benchmarks.
  • Proficiency in verbal and written communication. Comprehensive knowledge of DoD correspondence, including, but not limited to: DoN Correspondence Manual, Standard Subject Identification Codes, and OPNAV Administrative Manual.
  • Proficiency in operating a desktop computer, printer, scanner, facsimile, and other office-related equipment.
  • Proficient in Microsoft Office Word, Excel, and PowerPoint.

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