Administrative Support Associate

6 days ago


Los Angeles, California, United States The Beaumont Company Full time
Job Overview

We are seeking a highly organized and detail-oriented Administrative Support Associate to join our team at The Beaumont Company. As a key member of our front office, you will provide exceptional administrative support, manage day-to-day operations, and ensure the smooth functioning of our office.

About the Role

  • Provide top-notch administrative support to our management team, including scheduling appointments, making travel arrangements, and preparing presentations
  • Manage and maintain accurate records, both physical and digital, ensuring confidentiality and integrity
  • Coordinate meetings, events, and conferences, handling logistics and communication with attendees
  • Maintain a professional and welcoming reception area, ensuring it is tidy and well-stocked with necessary supplies
  • Answer and direct phone calls, respond to emails, and handle correspondence in a timely and efficient manner
  • Develop and implement effective filing systems, maintaining accurate and up-to-date records
  • Perform various administrative tasks, including data entry, photocopying, faxing, and coding invoices
  • Assist with special projects, providing creative solutions to improve office efficiency and productivity

Requirements and Qualifications

  • 2+ years of experience as an administrative assistant or in a similar role
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Excellent communication and interpersonal skills, with the ability to work effectively with all levels of staff and external partners
  • Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment
  • Strong organizational and time-management skills, with attention to detail and accuracy
  • Bachelor's degree or equivalent experience required

What We Offer

  • A competitive salary range: $45,000 - $60,000 per year, depending on experience
  • Opportunities for growth and professional development within our company
  • A dynamic and supportive work environment with a team-oriented culture
  • A comprehensive benefits package, including health insurance, retirement plan, and paid time off


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