Current jobs related to Administrative Support Specialist - Hawthorne, New York - Candela Systems

  • Administrative Support Specialist

    1 week ago

    Hawthorne, New York, United States Touro University New York Full time

    Job SummaryThe Executive Assistant will provide administrative support to the Associate Dean for Academic Affairs at Touro College of Dental Medicine. This role requires a resourceful individual who can increase efficiencies and lead in planning and organizing schedules.Key ResponsibilitiesProvide administrative support for projects, meetings, and...

  • Day Habilitation Specialist

    3 weeks ago

    Hawthorne, New York, United States Hawthorne Foundation Inc. Full time

    Job Title: Day Habilitation SpecialistJoin Hawthorne Foundation Inc. as a Day Habilitation Specialist and contribute to the growth and development of individuals with developmental disabilities.Job Summary:We are seeking a skilled and compassionate Day Habilitation Specialist to join our team. As a Day Habilitation Specialist, you will be responsible for...

  • Administrative Coordinator

    2 weeks ago

    Hawthorne, New York, United States New York Medical College Full time

    Job Title: Administrative AssistantOverview:The Administrative Assistant plays a pivotal role in providing comprehensive administrative support to the Department of Urology at New York Medical College. This key position involves supporting executive and leadership functions, acting as a liaison for departmental coordination, assisting in various...

  • Day Habilitation Specialist

    1 week ago

    Hawthorne, New York, United States Hawthorne Foundation Inc. Full time

    Job Title: Day Habilitation SpecialistJoin our team at Hawthorne Foundation Inc. as a Day Habilitation Specialist, where you will play a vital role in supporting individuals with developmental disabilities.Job Summary:We are seeking a highly motivated and compassionate Day Habilitation Specialist to join our team. As a Day Habilitation Specialist, you will...

  • Administrative Coordinator

    2 weeks ago

    Hawthorne, New York, United States New York Medical College Full time

    Job Title: Administrative AssistantOverview:The Administrative Assistant plays a pivotal role in providing comprehensive administrative support to the Department of Urology at New York Medical College. This key position involves supporting executive and leadership functions, acting as a liaison for departmental coordination, assisting in various...

  • Administrative Coordinator

    6 days ago

    Hawthorne, New York, United States New York Medical College Full time

    Job Summary:The Administrative Assistant plays a pivotal role in providing comprehensive administrative support to the Department of Urology at New York Medical College. This key position involves supporting executive and leadership functions, acting as a liaison for departmental coordination, assisting in various administrative tasks and projects, and...

  • Administrative Assistant

    2 months ago

    Hawthorne, New York, United States Candela Systems Full time

    Job OverviewCandela Systems, a leading electrical contracting firm specializing in energy conservation, is seeking a highly organized and self-motivated individual to support the company's operations.Key ResponsibilitiesExecutive Support: Provide administrative assistance to the President, Vice President, Finance Manager, and In-house Project Manager/Project...

  • Day Habilitation Specialist

    1 month ago

    Hawthorne, New York, United States Hawthorne Foundation Inc. Full time

    {"Responsibilities": "Job SummaryThe Day Habilitation Specialist will be responsible for providing support and guidance to individuals with developmental disabilities in a day habilitation setting. The ideal candidate will have a strong background in human services, special education, or a related field, and will be able to supervise and train staff in...

  • Urology Department Administrative Coordinator

    1 week ago

    Hawthorne, New York, United States New York Medical College Full time

    Job Summary:The Administrative Assistant plays a pivotal role in providing comprehensive administrative support to the Department of Urology for New York Medical College. This key position involves supporting executive and leadership functions, acting as a liaison for departmental coordination, assisting in various administrative tasks and projects, and...

  • Assistant Project Administrator

    1 month ago

    Hawthorne, New York, United States Candela Systems Full time

    Job DescriptionJob SummaryCandela Systems is seeking a highly organized and detail-oriented Assistant Project Administrator to support the success of our projects. The ideal candidate will have excellent communication and organizational skills, with the ability to work effectively in a fast-paced environment.Key ResponsibilitiesAssist the Project...

  • Medical Support Specialist

    5 days ago

    Hawthorne, New York, United States WMCHealth Full time

    Job Summary:A Medical Assistant provides care to patients of all ages, within their scope of experience and training in various healthcare settings. They must administer care using good judgment, methods, and skills under the direction of a Registered Nurse or Physician.Responsibilities:Observe, monitor, and record physiological measurements.Provide...

  • Fire Life Safety Deficiency Sales Specialist

    4 weeks ago

    Hawthorne, New York, United States Vipond Inc. Full time

    Job Title: Fire Life Safety Deficiency Sales SpecialistVipond Inc. is seeking a highly skilled Fire Life Safety Deficiency Sales Specialist to join our team. As a key member of our organization, you will be responsible for administering and managing contract documents and insurance certificates for our fire protection services.Key Responsibilities:Review...

  • Authorization Specialist

    4 weeks ago

    Hawthorne, New York, United States WMCHealth Full time

    Job SummaryThe Authorization Specialist plays a critical role in ensuring timely and efficient delivery of healthcare services by verifying insurance information and obtaining authorization for hospital procedures and tests. This position requires strong communication and organizational skills to effectively liaison between physicians, office staff,...

  • Authorization Specialist

    4 weeks ago

    Hawthorne, New York, United States WMC Health Full time

    Job SummaryThe Authorization Specialist plays a crucial role in ensuring seamless healthcare services by verifying insurance information and obtaining authorization for hospital procedures and tests. This position requires strong communication and organizational skills to facilitate efficient processing of clinical information, prevent treatment delays, and...

  • Behavioral Health Specialist

    1 week ago

    Hawthorne, New York, United States WMC Health Full time

    Job Summary: WMC Health is seeking a skilled Behavioral Health Specialist to join our team. As a key member of our outpatient behavioral health services, you will be responsible for coordinating and providing behavioral health screenings and evaluations, as well as brief to intermediate term treatment and referral services. Your top priority will be...

  • Automation Specialist

    2 weeks ago

    Hawthorne, New York, United States AGC Glass Europe Full time

    Job Title: Automation SpecialistWe are seeking an experienced Automation Specialist to join our team at AGC Glass Europe. As an Automation Specialist, you will play a key role in building robust systems and establishing rules to follow in supporting plant Manufacturing / Engineering / Maintenance Teams.In this position, you will be responsible for:Setting up...

  • Training and Development Specialist

    5 days ago

    Hawthorne, New York, United States Hawthorne Foundation Full time

    Job Title: Training and Development SpecialistJob Summary: We are seeking a highly skilled Training and Development Specialist to join our team at Hawthorne Foundation. The ideal candidate will have a strong background in education and training, with experience in developing and implementing training programs for staff.Key Responsibilities:Develop and...

  • Documentation Specialist

    1 month ago

    Hawthorne, New York, United States PTI - Packaging Technologies & Inspection Full time

    {"title": "Documentation Coordinator", "description": "Job SummaryWe are seeking a detail-oriented and organized Documentation Coordinator to support our documentation needs. This role is ideal for individuals who are eager to develop their skills in document management and compliance.Key ResponsibilitiesAssist in the creation, formatting, and updating of...

  • Loss Prevention Specialist

    2 weeks ago

    Hawthorne, New York, United States Home Depot Full time

    Job SummaryAs a Loss Prevention Specialist at Home Depot, you will play a critical role in preventing financial loss caused by theft and fraud. You will support safety and environmental program compliance in your assigned store or multiple stores. Your responsibilities will include identifying incidents of theft and fraud, reviewing CCTV and exception...

  • Documentation Specialist

    1 month ago

    Hawthorne, New York, United States PTI - Packaging Technologies & Inspection Full time

    About PTI - Packaging Technologies & InspectionPTI - Packaging Technologies & Inspection is a leading equipment manufacturer of package inspection equipment for the pharmaceutical, medical devices, food, and container industries.We are headquartered in Hawthorne, New York, and our management and R & D team focus on developing inspection technologies that...

Administrative Support Specialist

2 months ago

Hawthorne, New York, United States Candela Systems Full time
Position Overview

Salary: $20-$25/hour

Candela Systems, a dynamic electrical contracting company focused on energy efficiency, is seeking a motivated and proactive individual to fill the role of Office Admin. This position requires an in-office presence where you will provide essential support to the company's key stakeholders.

Key Responsibilities
  • Support for the President: Manage bid coordination, organize the calendar, arrange travel logistics, and oversee the renewal of electrical licenses and company business licenses.
  • Assistance to the Vice President: Handle basic HR tasks including preparing for interviews, managing new hire documentation, and coordinating company training sessions.
  • Collaboration with the Finance Manager: Assist in printing and collecting employee timesheets, filing invoices, and potentially entering data into the accounting system.
  • Project Team Support: Organize both electronic and physical project files, procure necessary permits, and arrange travel for project-related activities.
Additional Duties

In addition to supporting the executive team, you will oversee general office operations, including:

  • Ordering and managing office supplies.
  • Coordinating with vendors to ensure the functionality of office technology.

Training: Comprehensive training will be provided, and there are opportunities for career advancement.

Qualifications: Bilingual in Spanish is a plus. Proficiency in MS Office applications such as Word, Excel, Teams, and One Drive is required. Candidates must demonstrate exceptional organizational skills.