Administrative Assistant

4 weeks ago


Des Plaines, Illinois, United States Restaurant Depot Full time
Job Title: Admin Asst

Job Summary:
As a key member of our team, the Administrative Assistant will work closely with the Assistant Branch Manager and Branch Manager to ensure the efficient operation of the Cash Room. This role is responsible for maintaining accurate records of Cash Room related transactions, following up on discrepancies, debits, and bad checks, and ensuring the secure handling of cash and key box.

Key Responsibilities:
Ensures friendly, efficient, and professional customer service.
Ensures compliance with established policies and procedures.
Ensures Cash Room and key box are locked at all times and money is kept secured at all times.

Additional Responsibilities:
Maintains records of monetary transactions such as safe counts, toll vouchers, coupons, returned checks, coin orders, petty cash, IOUs, and key inventory.
Ensures each business day is properly closed and balanced.
Follows proper procedure for armored car pick-ups.
Enters data such as returned check fee into proprietary software.
Reviews bank website on a daily basis to review bad checks and debits (cash or check shortages).
Reviews weekly emails from bank concerning credit inquiries.
Cashes out cashiers at end of each shift, maintains records of discrepancies, and issues corrective consultations for discrepancies above policy tolerance.
Maintains employee break sheets.

Requirements:
Minimum 2 years similar experience.
Ability to effectively present information and respond to questions from managers, employees, and customers.
Ability to calculate figures and amounts such as discounts, interest, and proportions.
Effective oral and written communication skills.
Commitment to company values and strong customer orientation.

Work Environment:
The work is performed sitting, standing, and walking – must be able to sit, stand, or walk for up to 4 hours without a break.
The pace is job-set, meaning the pace varies depending on the customers' activities.
There will be industrial vehicles (forklifts, Hilo) moving material throughout the warehouse.

Acknowledgement:
I fully understand the responsibilities and qualifications required for this job. Furthermore, I find that I am capable of performing the required functions.

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