Event Coordinator

7 days ago

Palo Alto, California, United States Playground Global Full time
Job Title: Event Manager

Playground Global is a pioneering deep tech venture capital firm that invests in ambitious ideas and transforms them into impactful businesses. We're seeking a highly skilled Event Manager to plan and execute dynamic events for our community.

Job Summary

The Event Manager will work closely with our investing and operating partners to plan and execute events that foster community building and engagement. This role requires strong organizational, leadership, and communication skills, as well as the ability to manage multiple projects simultaneously and negotiate budgets effectively.

Responsibilities
  • Plan and execute a range of events, from small gatherings to large-scale meetings with over 150 attendees.
  • Communicate and work cross-functionally to spearhead and support programming to broaden and deepen Playground's ecosystem.
  • Manage every aspect of event logistics, including venue selection, vendor management, budgeting, on-site coordination, and registration tracking.
  • Act as the main point of contact for events, gathering and disseminating all relevant information to attendees, speakers, and stakeholders.
  • Develop and manage event timelines to ensure all deliverables are on schedule.
  • Maintain proactive and high-quality service to event attendees and stakeholders.
  • Troubleshoot issues that arise during the planning and execution of events, providing timely solutions.
  • Collaborate with operations and culinary teams to ensure smooth operations.
  • Use and continue to build our CRM to drive effective distribution lists.
  • Prepare internal stakeholders for conferences and events.
Qualifications
  • Proven experience in event planning or management is a must.
  • Strong organizational, leadership, and communication skills.
  • Ability to manage multiple projects simultaneously, with competing deadlines and high stakes.
  • Experience in negotiating and managing budgets and tracking expenses effectively.
  • Exceptional problem-solving abilities and a proactive approach to handling challenges.
  • Ability to remain calm under pressure and maintain a customer-service-focused mindset.
  • Entrepreneurial spirit, hustle, and extreme attention to detail.
  • Ability to successfully collaborate in cross-functional team event execution from idea through execution and post-production analysis.
What We Offer

We offer a competitive annual base salary range of $130,000 to $150,000, depending on experience, knowledge, and skills. We also offer a performance bonus plan based on individual performance and company success.

This role is located in Palo Alto, California, and requires some travel and longer on-site hours associated with events.

At Playground Global, we're committed to racial equity, social justice, and equal opportunity. Women, people of color, members of the LGBTQ+ community, and people with disabilities are strongly encouraged to apply.

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