Exhibition Support Specialist

2 weeks ago

Washington, United States National Museum of Women Full time
Position Overview
The **Art Collection Coordinator** is a full-time role responsible for managing the logistical, administrative, research, and execution tasks within the curatorial division. This position involves working on collection-related projects as well as organizing special exhibitions. The role requires collaboration with colleagues in the department and direct interaction with the public, as well as partnerships with various staff members throughout the organization. This position reports to the Deputy Director for Art, Programs, and Public Engagement/Chief Curator.

Key Responsibilities
Responsibilities may include, but are not limited to:
  • Oversee daily operations of the curatorial division, including addressing public inquiries, managing correspondence, and maintaining subscriptions.
  • Act as the primary contact for technology platforms such as SharePoint, Tessitura, ClickUp, and the museum's Digital Asset Management System, ensuring the upload, update, and management of curatorial content.
  • Develop departmental budget templates and oversee the management of existing budgets. Process payment requests for departmental initiatives.
  • Coordinate scheduling for exhibition planning and departmental meetings, preparing necessary materials for discussions.
  • Engage in preparations for quarterly Works of Art Committee meetings related to accessions.
  • Facilitate conference calls and meetings with artists, collectors, and arts organizations.
  • Assist curators in the timely preparation of information regarding collections and special exhibitions, including funding proposals, checklists, loan letters, budgets, image research, wall texts, object labels, and other public relations materials.
  • Support curators in organizing traveling exhibitions, liaising with external museums, contributors, and contractors as necessary to ensure project completion.
  • Maintain a comprehensive archival record of all exhibitions and related materials produced.
  • Develop plans and timelines for collection rotations, conducting research on objects, writing interpretive materials, and processing content created by the curatorial and educational teams.
  • Engage with the public and museum supporters through virtual and in-person gallery talks and tours.
Qualifications
This position requires a Bachelor's or Master's degree in art history, arts management, or a related field, along with 3 years of experience (full-time or equivalent) in a museum, gallery, or cultural environment. The ideal candidate will possess the following skills and experience:
  • Exceptional organizational abilities, meticulous attention to detail, and capacity to manage multiple tasks.
  • Strong interpersonal skills with a positive and adaptable attitude.
  • Excellent verbal and written communication skills.
  • A genuine passion for research and art historical writing.
  • Ability to work independently as well as collaboratively within a team.
  • Experience working with cause-related organizations and groups.
  • Proficiency in Zoom and Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint).
  • Familiarity with Tessitura and ClickUp, along with experience in database management, is advantageous.
If much of this job description resonates with your experience, we encourage you to consider this opportunity, even if you do not meet every qualification. We understand that it is uncommon for a candidate to fulfill 100% of the requirements for a position, and we value the unique experiences and qualifications each candidate brings to the table.

To meet tax and legal requirements, all candidates must reside in Washington, D.C., Maryland, or Virginia. While there may be flexibility for remote or hybrid work arrangements, candidates must be residents of MD, D.C., or VA or be prepared to relocate prior to starting employment.

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