Accounts Payable Specialist

6 days ago


Glen Mills, Pennsylvania, United States Golden Waffles Full time
Accounts Payable Specialist Job Description

At Golden Waffles, we are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our finance team. As an Accounts Payable Specialist, you will play a critical role in managing and processing invoices, ensuring timely payments, and maintaining accurate records.

Key Responsibilities:
  • Process and verify invoices in a timely manner, ensuring accuracy and compliance with company policies.
  • Match purchase orders to invoices and resolve discrepancies, maintaining a high level of attention to detail.
  • Ensure proper coding of invoices to appropriate general ledger accounts, maintaining accurate and organized records.
Payment Processing:
  • Prepare and process electronic transfers and payments, ensuring timely and accurate payments to vendors.
  • Reconcile accounts payable transactions, identifying and resolving any discrepancies or issues.
  • Monitor accounts to ensure payments are current, maintaining a high level of accuracy and attention to detail.
Vendor Management:
  • Maintain vendor files and manage vendor inquiries, providing excellent customer service and support.
  • Set up new vendor accounts and update existing accounts as needed, ensuring accurate and up-to-date information.
  • Reconcile vendor statements and correct discrepancies, maintaining a high level of accuracy and attention to detail.
Recordkeeping:
  • Maintain accurate and organized files for all payable transactions, ensuring easy access and retrieval of information.
  • Assist with month-end closing and prepare analysis of accounts, providing valuable insights and support to the finance team.
  • Generate and distribute financial reports as needed, ensuring timely and accurate information.
Compliance & Controls:
  • Ensure compliance with internal controls, policies, and procedures, maintaining a high level of accuracy and attention to detail.
  • Assist with audits by providing necessary documentation and information, ensuring seamless and efficient processes.
  • Stay informed about changes in financial regulations and best practices, maintaining a high level of knowledge and expertise.
Requirements:
  • High School Diploma or equivalent.
  • Associate's Degree in Accounting, preferred.
  • Minimum 2 years' experience in accounts payable or a similar role.
  • Experience with accounting software and ERP systems preferred.
  • Strong attention to detail and accuracy.
  • Excellent organizational and time management skills.
  • Proficient in Microsoft Office Suite, especially Excel.
  • Strong communication and interpersonal skills.
  • Ability to handle confidential information with integrity.


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