Administrative Support Specialist

1 week ago

New York, New York, United States Aon Full time
Administrative Assistant III Job Description

At Aon, we are seeking an experienced Administrative Assistant III to provide advanced administrative support to our business leaders, client teams, and local teams within a workgroup, practice area, or solution line.

Key Responsibilities:

  • Provide exceptional customer service skills and attention to detail
  • Support email and calendar delegate, travel and expense management, document production, ad hoc projects, and the effective use of office applications
  • Act as a primary point of contact for the team, independently seeking out answers to questions, taking initiative, and leveraging a network of resources to solve problems
  • Assist with overflow work from other areas of the business and provide backup support to other AAs as necessary
  • Prepare, produce, and proofread advanced-level presentations and correspondence, graphic presentations, and other documents, including editing for grammar, punctuation, and clarity
  • Research and book travel arrangements, prepare and submit expense reports, and record time accurately and submit according to corporate guidelines
  • Attend business town halls, coordinate, schedule, and prepare presentations for client and internal meetings, and serve as an expert resource for Aon branding
  • Maintain OneDrive files, databases, or SharePoint sites as applicable, prioritize work, make measurable progress on assignments, and deliver quality results
  • Have an advanced understanding of practice/business terminology, coordinate complex meeting logistics in-person and virtually, and actively participate in leadership meetings for follow-ups and note-taking when applicable
  • Delegate for email management, time recording, full calendar management, expense approvals, and other special projects when applicable, and coordinate projects and work independently
  • Ability to compose materials from rough notes or independent knowledge of circumstances, act as a liaison between the executive and their colleagues, clients, and other stakeholders, and demonstrate leadership by contributing agenda topics and openly participating in meetings or other forums

Requirements:

  • Displays exceptional customer service skills and attention to detail
  • Superior writing skills, grammar, punctuation, spelling, and proofreading
  • Superior verbal and written communication skills
  • Self-motivated team player with the ability to work independently under minimal supervision
  • Demonstrates strong organizational and project management skills
  • Demonstrates discretion on highly confidential matters
  • A wide degree of creativity and latitude is expected
  • Suggests approaches for resolving problems
  • Maintains a high level of confidentiality
  • Ability to effectively interact with clients and team members, always maintaining professionalism with a positive attitude
  • Self-directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with the highest quality
  • Advanced level computer literacy in Microsoft Office Suite and other programs as applicable
  • Minimum of 6+ years of relevant experience

What We Offer:

  • A comprehensive package of benefits for full-time and regular part-time colleagues, including a 401(k) savings plan with employer contributions, an employee stock purchase plan, consideration for long-term incentive awards at Aon's discretion, medical, dental, and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability, and optional long-term disability
  • A variety of working style solutions, including flexible work arrangements and a focus on work-life balance
  • A continuous learning culture that inspires and equips colleagues to learn, share, and grow, helping them achieve their fullest potential

How to Apply:

Interested candidates should submit their application through our website. We are an equal opportunity employer and welcome applications from all qualified candidates.

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