Administrative Support Specialist II

2 months ago

Amarillo, Texas, United States Texas Department of Aging & Disability Services Full time
Job Overview:

Administrative Assistant II – Competitive Starting Salary $36.35

This role involves a variety of administrative responsibilities including managing phone communications, directing inquiries to the relevant personnel, taking messages, and providing basic information to callers.

Responsible for data entry into both state and federal automated reporting systems, conducting thorough reviews of all reports within the computer tracking system, and determining the appropriate course of action.

This position entails the preparation, processing, and distribution of federal and state enforcement notification letters and reports as required.

Additionally, the role includes monitoring and reviewing survey reports for all regulated and unlicensed facilities, finalizing CMS certification and transmittals for enforcement actions and surveys, and drafting waiver letters.

The individual will also prepare and distribute documents requested under the Freedom of Information Act and submit them to the appropriate state office.

The Texas Department of Aging & Disability Services offers a range of benefits to its employees.

HHSC is a qualifying organization for the Federal Public Service Loan Forgiveness Program, which allows for the forgiveness of the remaining balance on Direct Loans after meeting certain payment criteria.

We provide excellent health benefits, a lifetime monthly retirement annuity, as well as 401(k) and other programs under the Employees Retirement System of Texas.

Key Responsibilities:
Maintain a consistent and reliable work schedule.

Possess knowledge in maintaining records, files, or logs, including administrative, personnel, contract, correspondence forms, documents, purchasing, case files, and tracking logs.


Capable of preparing ongoing or special narrative and statistical reports for Program Managers, Regional Directors, and State Office.

Maintain the regional Survey Management System database.

Engage in communication with internal and external parties to provide, exchange, or verify information, respond to inquiries, address issues, or resolve complaints.

Conduct technical reviews of all survey and investigation documentation to ensure the accurate preparation of all forms, supporting information, narratives, and reports.


Ensure all documentation adheres to state and federal regulations.

Make necessary corrections to maintain compliance.

Process all state and federal enforcement actions within designated timeframes.

Prepare precise state and federal reports, notification letters, administrative penalty notifications, waiver letters, and the CMS Certification and Transmittal.


Determine the appropriate distribution for all actions to fulfill federal and state requirements.

Enter critical information into state and federal databases regarding scheduling, agency visits, recommendations, and activities to ensure accurate data for required internal and public reporting processes.

Responsible for submitting all documentation requested through the Freedom of Information Act, including reviewing files to locate necessary documentation, copying relevant documents, and distributing them within required timeframes.


Other responsibilities as assigned.

Required Skills and Abilities:
Ability to perform complex tasks related to federal and state regulations while maintaining meticulous attention to detail.

Capacity to quickly adapt to frequent technical changes.

Ability to learn and retain knowledge of the Long-Term Care Integrated computer system and regional Survey Management System.

Proficiency in reading, understanding, and applying program technical procedures for processing surveys, enforcement actions, and administrative penalties.

Ability to uphold a high level of confidentiality.

Knowledge and experience with computer systems.

  • Administrative Support Specialist II

    2 months ago

    Amarillo, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: Administrative Assistant II – Starting Market Rate Salary $36.35 This role involves a variety of administrative responsibilities, including managing phone communications, directing inquiries to the relevant personnel, taking messages, and providing basic information to callers. Tasks include entering data into state and federal automated...

  • Administrative Support Specialist II

    2 months ago

    Amarillo, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Overview: Administrative Assistant II – Starting Market Rate Salary $36.35 This role encompasses a variety of administrative responsibilities, including managing telephone communications, directing callers to the appropriate personnel, taking messages, and addressing fundamental inquiries. Responsible for data entry into state and federal automated...

  • Administrative Support Specialist

    4 weeks ago

    Amarillo, Texas, United States AMSG Inc Full time

    Job Title: Administrative SpecialistAMSG Inc is seeking a highly skilled Administrative Specialist to join our team in Amarillo, TX.Job Summary:The Administrative Specialist will provide administrative support to the OST Assistant Deputy Administrator and OST Senior Managers, as well as provide highly skilled administrative support to the AOCC Director and...

  • Administrative Assistant II

    2 months ago

    Amarillo, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary:We are seeking a highly skilled Administrative Assistant II to join our team at the Texas Department of Aging & Disability Services. As an Administrative Assistant II, you will be responsible for providing administrative support to our team, including answering phones, taking messages, and performing various administrative tasks.Key...

  • Administrative Assistant II

    1 month ago

    Amarillo, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary:We are seeking an experienced Administrative Assistant II to join our team at the Texas Department of Aging & Disability Services. As an Administrative Assistant II, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to our team, including answering...

  • Administrative Assistant II

    3 weeks ago

    Amarillo, Texas, United States MSCCN Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant II to join our team at MSCCN. The successful candidate will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office. Key Responsibilities:Provide administrative support to staff membersManage office supplies...

  • Administrative Support Specialist

    3 weeks ago

    Amarillo, Texas, United States Mewbourne Oil Company Full time

    Job SummaryThe Administrative Assistant plays a vital role in maintaining a productive work environment at Mewbourne Oil Company. This position ensures high levels of organizational effectiveness and communication to all levels of employees.Duties and Responsibilities:Respond to customer and client inquiries via phone and email, directing them to relevant...

  • Administrative Support Associate

    2 days ago

    Amarillo, Texas, United States Brookdale Senior Living Full time

    About the Role:We are seeking a skilled Administrative Support Associate to join our team at Brookdale Senior Living. As a key member of our community, you will be responsible for providing exceptional customer service and administrative support to our residents and staff.Key Responsibilities:Greets all visitors entering the community, answers questions, and...

  • Field Support Specialist

    3 weeks ago

    Amarillo, Texas, United States Red Knight Solutions, LLC Full time

    Field Specialist Job DescriptionAt Red Knight Solutions, LLC, we're committed to partnering with talented individuals to find the perfect fit for their future. Our SWAT team approach is built on aligning expertise with client needs to forge lasting partnerships.We're seeking a skilled Field Specialist to join our Infrastructure Delivery team. Reporting to...

  • Data Engineer II

    3 weeks ago

    Amarillo, Texas, United States Happy State Bank Full time

    Job DescriptionThe Data Engineer II is a key member of our team, responsible for designing, building, and maintaining databases for data storage, processing, and analytics. This role requires a strong understanding of database systems, data modeling, and data warehousing.Key Responsibilities:Design and implement database systems in a team environmentMaintain...

  • Technical Support Specialist

    1 month ago

    Amarillo, Texas, United States Insight Global Full time

    Job SummaryWe are seeking a highly skilled Technical Support Specialist to join our team at the Pantex Plant. As a Technical Support Specialist, you will provide technical assistance and support to our customers, ensuring their IT issues are resolved efficiently and effectively.Key ResponsibilitiesProvide technical support and troubleshooting for IT software...

  • Technical Support Specialist

    3 weeks ago

    Amarillo, Texas, United States AMA TechTel Full time

    Job OverviewAMA TechTel is seeking a highly skilled Technical Support Representative to join our team. As a Level II Technical Support Representative, you will be responsible for providing exceptional technical support to our customers, ensuring their issues are resolved promptly and efficiently.Key Responsibilities:Monitor and troubleshoot technical issues...

  • Technical Support Specialist

    2 months ago

    Amarillo, Texas, United States Insight Global Full time

    Job Title: Technical Support Specialist - ClearedJob Summary:We are seeking a Technical Support Specialist - Cleared to join our team at Insight Global. As a Technical Support Specialist - Cleared, you will be responsible for providing technical support to our clients in a fast-paced and dynamic environment.Key Responsibilities:Provide technical support to...

  • Case Manager I-II IDDSC Specialist

    3 weeks ago

    Amarillo, Texas, United States Texas Panhandle Centers Full time

    Job SummaryWe are seeking a highly skilled and compassionate Case Manager I-II IDDSC to join our team at Texas Panhandle Centers. As a Case Manager, you will play a vital role in supporting individuals with intellectual and developmental disabilities in their homes and communities.Key Responsibilities:Maintain professional and respectful communication with...

  • Clinical Support Specialist

    2 weeks ago

    Amarillo, Texas, United States BSA Physician Group Full time

    Deliver Exceptional Patient CareAs a Clinical Support Specialist with BSA Physician Group, you will play a vital role in providing high-quality patient care in our Urgent Care Center. Your expertise will be essential in ensuring the well-being of our patients, and your dedication will make a real difference in their lives.Key Responsibilities:Work under the...

  • Family and Youth Specialist

    3 weeks ago

    Amarillo, Texas, United States Texas Panhandle Centers Full time

    Job SummaryAs a Family and Youth Specialist at Texas Panhandle Centers, you will play a vital role in providing direct care to families and youth through our Family and Youth Success Program. This position requires a strong understanding of trauma-informed care and the ability to maintain professional and respectful communication at all times.The ideal...

  • Family and Youth Specialist

    2 months ago

    Amarillo, Texas, United States Texas Panhandle Centers Full time

    Job Title: Family and Youth SpecialistJoin Texas Panhandle Centers as a Family and Youth Specialist and make a meaningful impact in the lives of at-risk youth and families.Job SummaryWe are seeking a highly motivated and compassionate individual to provide direct care to family and youth as a Family and Youth Specialist. As a key member of our team, you will...

  • Construction Project Support Specialist

    2 weeks ago

    Amarillo, Texas, United States Ferrovial Full time

    Project Administrator RoleAt Ferrovial, we are seeking a skilled Project Administrator to join our team. As a key member of our project team, you will be responsible for providing administrative support to ensure the smooth operation of our projects.Key Responsibilities:Provide on-site administrative support to the project teamEnsure accurate and timely...

  • Technical Support Specialist

    1 month ago

    Amarillo, Texas, United States Insight Global Full time

    Job Description**Technical Support Specialist Opportunity**We are seeking a skilled Technical Support Specialist to join our team at the Pantex Plant, supporting one of our DOE clients.**Key Responsibilities:*** Provide technical support to VIP customers via phone, email, chat, remote sessions, or in person* Troubleshoot IT software and hardware issues*...

  • Clerical Support Specialist

    3 weeks ago

    Amarillo, Texas, United States Texas Department of Criminal Justice Full time

    Job Summary: We are seeking a highly organized and detail-oriented Clerk III to join our team at the Texas Department of Criminal Justice. As a key member of our support staff, you will be responsible for providing administrative assistance to our team members, ensuring the smooth operation of our office. Key Responsibilities: Provide administrative support...