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Administrative Support Specialist

1 month ago

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Job Summary

The Administrative Assistant plays a vital role in maintaining a productive work environment at Mewbourne Oil Company. This position ensures high levels of organizational effectiveness and communication to all levels of employees.

Duties and Responsibilities:

  • Respond to customer and client inquiries via phone and email, directing them to relevant staff members.
  • Monitor office supplies and order new materials as needed.
  • Maintain the office condition and arrange for necessary repairs.
  • Collaborate with the IT department on office equipment.
  • Provide general support to visitors.
  • Create, maintain, and organize databases and Excel spreadsheets.
  • Prepare letters, presentations, and reports.
  • Assist with coding and processing invoices.
  • Stay updated on technical and professional information.
  • Partner with the accounts payable and receivable teams.

Required Skills and Abilities:

  • Ability to work independently and as part of a team.
  • Excellent written and verbal communication skills.
  • High attention to detail and multitasking skills.
  • Quick learner, adaptable to new processes.
  • Strong organizational and planning skills.
  • Reliability and discretion, as confidential matters may be shared.

Education and Experience:

  • High school diploma or equivalent.
  • Proficiency in MS Office, particularly Excel and Outlook.
  • Hands-on experience with office equipment, such as fax machines and printers.

Physical Requirements:

  • Sedentary work, with occasional lifting of up to 10 pounds.
  • Repetitive motion and close visual acuity required for data analysis and transcription.