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Administrative Support Specialist

2 months ago

Irvine, California, United States Aon Full time
About the Role

This is a full-time, in-office position based out of our Irvine, CA office.

Aon is a leading global professional services firm that helps organizations make better decisions and achieve their goals.

As a member of our team, you will be part of a diverse and inclusive organization that is passionate about helping our colleagues and clients succeed.

Key Responsibilities
  • Provide advanced administrative support to senior leaders, including email and calendar management, travel arrangements, and document preparation.
  • Coordinate complex meeting logistics, including budgeting, travel, and catering.
  • Act as a liaison between executives and their colleagues, clients, and other stakeholders.
  • Develop and maintain Distribution Groups, schedules, and facilitate meetings.
  • Assist with overflow work from other areas of the business and provide backup support to other Administrative Assistants as needed.
  • Prepare, produce, and proofread advanced-level presentations and correspondence, graphic presentations, and other documents.
  • Submit printing requests for meetings and other needs, ensuring accuracy of printed materials before distribution.
  • Research and book travel arrangements, prepare and submit expense reports, and record time accurately.
  • Attend business town halls, coordinate, schedule, and prepare presentations for client and internal meetings.
  • Serve as an expert resource for Aon branding and maintain OneDrive files, databases, or SharePoint sites as applicable.
  • Prioritize work, make measurable progress on assignments, and deliver quality results.
  • Have an advanced understanding of practice/business terminology and coordinate complex projects and work independently.
  • Actively participate in leadership meetings for follow-ups and note-taking when applicable.
  • Delegate for email management, time recording, full calendar management, expense approvals, and other special projects when applicable.
Requirements
  • Displays exceptional customer service skills and attention to detail.
  • Superior writing skills—grammar, punctuation, spelling, and proofreading.
  • Superior verbal and written communication skills.
  • Self-motivated team player with ability to work independently under minimal supervision.
  • Demonstrates strong organizational and project management skills.
  • Demonstrates discretion on highly confidential matters.
  • A wide degree of creativity and latitude is expected.
  • Suggests approaches for resolving problems.
  • Maintains a high level of confidentiality.
  • Ability to effectively interact with clients and team members, always maintaining professionalism with a positive attitude.
  • Self-directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality.
  • Advanced level computer literacy in Microsoft Office Suite and other programs as applicable.
  • Minimum of 6+ years of relevant experience.
What We Offer

Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including a 401(k) savings plan with employer contributions, an employee stock purchase plan, consideration for long-term incentive awards, medical, dental, and vision insurance, various types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance, optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions.

In addition to our comprehensive benefits package, we encourage a diverse workforce and offer a variety of working style solutions to support work-life balance.