Office Coordinator

4 weeks ago


La Porte City, Iowa, United States Chadwell Supply Full time

The DC Office Manager plays a vital role in facilitating the flow between the Branches, Corporate Offices, vendors, freight companies, receiving clerks, Ownership, DC Manager, and other members of management.

Key responsibilities include maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment. Additionally, the Office Manager provides direct administrative support as needed, including scheduling appointments, meetings, and events, and responds to requests and questions about office operations.

To be successful in this role, candidates must be at least 21 years of age, have a minimum of 3 years of experience in computer operation, and be extremely proficient in Microsoft Outlook, Excel, and Word. They must also pass all pre-employment, background checks, and drug testing, and possess good interpersonal skills and the ability to effectively communicate with vendors, managers, and coworkers.

The Office Manager will be responsible for following all Chadwell Supply policies, procedures, and guidelines, and will be expected to maintain office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results. They will also be responsible for filing and maintaining files for receiving documents, creating and processing miscellaneous reports for management, and assisting in the receiving process and printing local purchase orders.

Other key responsibilities include creating sales orders and backorders from completed receiving, assisting with the telecommunications for incoming phone calls, processing and assisting with inbound and outbound fax transmittals, processing all completed paperwork, scanning and attaching receiving paperwork with respective PO's, contacting vendors on missing packing lists and discrepancies, scheduling vendor and container shipments, processing Special Orders once received, documenting all receiving clerks, daily lines received, quality control checks all receivers against packing list before receiving, communicating and/or assisting OSD department with facilitating OSD processes as needed, and monitoring pick ticket printer.

Chadwell Supply is a growing company that values its employees and offers a range of benefits, including a yearly salary of $55k, plus quarterly bonuses, medical, dental, vision, life insurance, disability, 401K, 104 hours paid time off accrual, paid holidays off, and more. The company is proud to have been named the National Apartment Association's 2023 Top Employer in the Supplier Category and offers long-term career opportunities for its employees.



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