Payroll Specialist

1 week ago


Boston, Massachusetts, United States Roessel Joy Full time
Job Summary

An engineering company is seeking a skilled Payroll Specialist to join their team. In this role, you will be responsible for processing biweekly, multi-state payroll for approximately 170 employees using ADP. The ideal candidate has previous ADP experience, is a self-starter, and can be full-time in-office.

Responsibilities
  • Administers the processing of organization's biweekly payroll and collects Employee forms for payroll data to maintain accurate payroll records.
  • Handles processing of employee status changes, analyzes payroll and employee expenses, assures general ledger accounts are reconciled; creates on-going month-end, quarterly, and year-end organization reports; and performs other duties as assigned.
  • Audits payroll information for accuracy.
  • Reconciles payroll deposits, tax withholdings, wage garnishments, and voluntary deductions.
  • Prepare all payroll journal entries.
  • Reconciles monthly insurance statements, prepare journal entries, and forwards invoice to accounts payable for processing.
  • Participates in problem solving and special projects within the HR Department.
  • Assigns exempt and non-exempt worker status to employees.
  • Prepares responses to notices from government agencies regarding employee tax filings.
  • Assures that payroll-related transactions are processed in compliance with external and internal policies.
  • Performs actions necessary to track and determine regular and overtime pay.
  • Calculates and processes Federal and State tax and social security withholdings, union dues, and other deductions, insurance, benefits, pension/retirement, 401(k) contributions and company match, and profit sharing.
  • Screens time-worked inputs for calculating, coding, or other errors. Monitors computer reports alerting Payroll Clerks to problems or errors.
  • Reconciles errors and maintains payroll records.
  • Reviews and processes payroll adjustments, including vacation, sick, and other time off.
  • Generates accrual entries, as required. Fields and responds to payroll inquiries and resolves discrepancies as required.
  • Conduct payroll training for current and new managers.
  • Maintains knowledge of rules and laws which govern the payroll administration practices.
  • Assists with guiding and training managers on processing payroll and time and attendance.
  • Generate payroll and HRIS reports as requested by the leadership team.
Requirements
  • Minimum of 2+ years of Payroll experience.
  • Bachelor's degree in Accounting preferred.
  • Must be a team player willing to assist in all HR areas or tasks.
  • Ability to maintain a high level of confidentiality.
  • Proficiency with ADP preferred.
  • Proficiency in Excel and MS office suite - Outlook, Word
  • Strong interpersonal and communication skills and the ability to work effectively independently and in a team environment
  • Ability to gather data, compile information, and prepare reports.
  • Must be able to multitask and thrive in a fast-paced, constantly changing environment.
  • Familiarity with federal and state wage laws.
  • Attention to detail a must.

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