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Administrative Assistant I

2 months ago

Vincennes, Indiana, United States Vincennes University Full time

Become a vital part of our team at Vincennes University

The Public Service Building is seeking a dedicated full-time administrative professional who will serve as the primary point of contact for the Public Service sector. This role involves collaborating effectively to support students, faculty, the Dean, and community members. Essential skills include strong typing, grammar, spelling, and organizational abilities, along with proficiency in software applications such as Google and Microsoft Office. The capacity to prioritize tasks, uphold confidentiality, and thrive in a fast-paced setting is crucial.

Key Responsibilities

  • Manage front-line communications and direct inquiries appropriately.
  • Provide administrative assistance to the Dean and department leaders.
  • Coordinate appointments and prepare sensitive documents.
  • Draft correspondence and aid in budget oversight.
  • Engage with various stakeholders to ensure timely completion of tasks.
  • Maintain class schedules and support payroll activities.
  • Update records and oversee inventory management.

Required Qualifications

  • Preferably holds an Associate's Degree.
  • At least three years of experience in an office environment.
  • Proficient in Google Docs, Google Drive, and Microsoft Office Suite.
  • Excellent communication and collaborative skills.
  • Ability to work autonomously and navigate challenging scenarios.
  • Reliable, adaptable, and capable of managing multiple tasks effectively.