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Administrative Support Specialist

2 months ago

Doylestown, United States Randstad Full time

We are seeking a dedicated Administrative Support Specialist to join our dynamic team. In this pivotal role, you will provide essential support to our executive team, ensuring the smooth operation of our organization. Your responsibilities will encompass a variety of administrative tasks that contribute to the overall effectiveness and professionalism of our firm.

Salary: $58,000 - $70,000 per year
Shift: First
Work Hours: 8 AM - 4 PM
Education: High School

Key Responsibilities:

  • Executive Support: Deliver high-level administrative assistance to executives and senior management, including managing calendars, arranging travel, coordinating meetings, and handling correspondence.
  • Office Coordination: Supervise daily office functions, including reception tasks, mail handling, supply management, and vendor communications.
  • Document Management: Prepare and edit correspondence, reports, presentations, and other documents as required by executives and project teams.
  • Meeting Coordination: Develop agendas, take minutes during meetings, and follow up on action items to ensure timely completion.
  • Client Engagement: Aid in fostering positive client relationships through effective communication and responsive service.
  • Event Planning: Assist in organizing company events, conferences, and client meetings, including logistics, catering, and attendee management.
  • Project Assistance: Provide administrative support to project teams, including document organization, scheduling, and coordination of project deliverables.
  • Financial Support: Help with expense tracking, invoice processing, and budget oversight as directed by management.
Required Skills:
  • Presentation Creation
  • Multi-tasking Abilities
  • Scheduling Proficiency
  • Agenda Preparation
  • Vendor Coordination
  • Organizational Skills
  • Calendar Management
  • Phone Communication
  • Basic Bookkeeping
Qualifications:
  • Experience: Minimum of 4 years in a similar role
  • Experience Level: Experienced
Randstad is a leader in connecting talented individuals with exceptional companies. Our experienced agents are committed to understanding your employment needs and diligently working to match your skills and qualifications with the right opportunities.

We are an Equal Opportunity Employer, welcoming applicants from all backgrounds and ensuring that our hiring process accommodates the needs of all candidates.

Compensation for successful candidates will be determined based on various factors, including education, work experience, job location, specific duties, and certifications. Randstad also offers a comprehensive benefits package, including health insurance, an incentive and recognition program, and 401K contributions, all subject to eligibility.

This position is open for applications.