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Senior Accounting Specialist

2 months ago

Reno, Nevada, United States Alliance Trust Co Full time
Job Overview

Salary: Competitive

POSITION SUMMARY

The Accounting Specialist position is a full-time role within the finance department, seeking candidates with 1-3 years of experience in an accounting or bookkeeping setting, focusing on data entry, transaction processing, and data integrity. This role will report directly to the Senior Accountant and the Company Controller.

The Accounting Specialist will engage in the input, review, and management of trust account transactions, as well as handling accounts payable and financial reconciliations for the company. This position involves generating invoices for trust fees to ensure timely payment for the trust administration services rendered. The Specialist may also assist in the collection of overdue invoices by reaching out to clients.

KEY RESPONSIBILITIES

  • Process a significant volume of trust account transactions, ensuring accurate categorization and validation across various platforms.
  • Record and manage trust-related distributions and expenses.
  • Set up and generate trust invoices.
  • Handle company accounts payable processing.
  • Reconcile financial records and statements.
  • Prepare and reconcile client trust statements.
  • Maintain records of trust assets.
  • Prepare daily deposits (checks, wires, and ACHs) and accurately post them into the daily ledger with appropriate coding.
  • Track the firm’s personal property for annual state filings.
  • Create and code client checks using trust accounting software.
  • Perform additional tasks as assigned.

QUALIFICATIONS

  • Ability to work independently with minimal supervision.
  • Strong prioritization skills to manage tasks based on urgency.
  • Efficient and accurate in completing repetitive tasks within deadlines.
  • Collaborative team player in a hybrid work environment.
  • Demonstrated flexibility and adaptability to changing priorities and multitasking.
  • Proficient in computer applications, including Microsoft Office, databases, and relevant financial software (intermediate Excel skills required; Salesforce experience preferred; QuickBooks experience mandatory).
  • Meticulous attention to detail and accuracy.
  • Experience managing sensitive and confidential financial information with discretion.

REQUIREMENTS

  • Proficiency in QuickBooks.
  • 1-3 years of transactional or data entry experience in an accounting or bookkeeping role.
  • Understanding of Accounting Principles (debits, credits, transaction coding, cash/non-cash transactions, etc.).
  • Salesforce knowledge is a plus.
  • Basic banking knowledge.
  • High attention to detail and the ability to work autonomously.
  • Experience in trust accounting is advantageous.
  • Proficient in Microsoft Excel and capable of manipulating data in spreadsheets.

EDUCATION

  • Associate's or Bachelor's degree in Accounting or Finance, or an Associate's accounting degree with 2-3 years of relevant experience. Non-degreed candidates may be considered based on experience.

WORK LOCATION:

  • This position operates in a hybrid model, with 3-4 days in the office and the remaining days remote.

WORKING CONDITIONS

The working environment is primarily in a standard office setting. Reasonable accommodations may be made for individuals with disabilities to perform essential job functions.

PHYSICAL DEMANDS:

Primary functions require sufficient physical ability and mobility to work in an office environment, including standing or sitting for extended periods, occasional bending, kneeling, and lifting moderate weights up to 30 pounds. The role also involves repetitive hand movements and fine coordination, including the use of a computer keyboard.