Private Events Marketing Coordinator

3 weeks ago


Baltimore, Maryland, United States Johns Hopkins University Full time
Job Summary

We are seeking a highly organized and detail-oriented Private Events Marketing and Program Coordinator to join our team at the Johns Hopkins University. This role will be responsible for managing event clients, booking and managing event clients for historic venues, and maintaining the online presence and marketing of the Private Events program.

Key Responsibilities
  • Event Booking and Client Management (50%):
    • Process all incoming business leads and inquiries, manage viewing appointments, and answer inquiries and questions in a timely manner.
    • Manage client relationships and expectations from initial inquiry to signing of license agreements.
    • Work with events personnel to anticipate needs and plan and manage each event accordingly.
  • Marketing (25%):
    • Manage the execution of marketing plans and activities for the private events office.
    • Utilize local resources to strengthen vendor relationships and attract new client bases.
    • Develop and manage annual marketing plans for the Private Events Program and develop new marketing strategies to grow the program and bring in new business.
  • Coordination of Student Hiring, Event Staff Scheduling, and Vendor Scheduling (15%):
    • Coordinate scheduling all casual and student staff, work with the Private Events colleagues to determine staffing for all events, and establish staffing schedule at all venues.
    • Support recruitment of new student staff, including processing of hiring paperwork.
  • Ongoing Program Support (10%):
    • Support day-to-day office operations, serve as back-up to the Private Events Coordinator, and work with the Director planning and budgeting for equipment and property replacement, repairs, and upgrades.
    • Complete pricing reviews, including competitive analysis, and make pricing recommendations for the Director of Private Events.
Requirements
  • High School Diploma or graduation equivalent.
  • Three years related experience.
  • Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
  • Bachelor's Degree.
  • Experience with high-quality sales, hospitality, public relations, and/or arts entertainment or other related field.
  • Experience with event planning and management.
  • Experience managing client relationships.
  • Experience troubleshooting and resolving unexpected event-related issues.


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