Executive Support Specialist
6 days ago
**Job Summary:**
We are seeking an exceptional Executive Administrative Assistant to join our team at Northern Biomedical Research. This is a full-time position that offers a competitive salary of $85,000 per annum, commensurate with experience.
The successful candidate will be responsible for providing high-level administrative support to senior executives, managing complex calendars, coordinating travel arrangements, preparing confidential documents, and facilitating communication with internal and external stakeholders.
**Key Responsibilities:
- Calendar Management: Proactively manage complex schedules of senior executives, including scheduling meetings, appointments, and coordinating with internal and external parties.
- Communication Management: Screen and prioritize incoming calls and emails, effectively communicating information to executives while maintaining confidentiality.
- Travel Coordination: Arrange complex domestic and international travel itineraries, including booking flights, accommodations, and ground transportation.
- Document Preparation: Draft, edit, and proofread confidential documents such as presentations, reports, memos, and correspondence.
- Meeting Support: Prepare meeting agendas, gather relevant materials, take detailed minutes, and follow up on action items.
- Project Assistance: Support special projects by managing timelines, gathering research data, and coordinating with cross-functional teams.
**Requirements:
- A minimum of 7+ years of administrative assistant experience, with at least 2+ years supporting an executive team and/or C-suite leader.
- Expert proficiency in calendar management, scheduling meetings, managing complex itineraries, and coordinating internal and external communications.
- Ability to prepare and distribute accurate and professional documents, presentations, and reports.
- Experience with document management systems and electronic filing.
**Benefits:
- Competitive salary of $85,000 per annum, commensurate with experience.
- A comprehensive benefits package, including health insurance, retirement plan, and paid time off.
- Ongoing training and professional development opportunities.
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