Executive Support Specialist

6 days ago


Norton Shores, Michigan, United States Northern Biomedical Research Full time

**Job Summary:**

We are seeking an exceptional Executive Administrative Assistant to join our team at Northern Biomedical Research. This is a full-time position that offers a competitive salary of $85,000 per annum, commensurate with experience.

The successful candidate will be responsible for providing high-level administrative support to senior executives, managing complex calendars, coordinating travel arrangements, preparing confidential documents, and facilitating communication with internal and external stakeholders.

**Key Responsibilities:

  • Calendar Management: Proactively manage complex schedules of senior executives, including scheduling meetings, appointments, and coordinating with internal and external parties.
  • Communication Management: Screen and prioritize incoming calls and emails, effectively communicating information to executives while maintaining confidentiality.
  • Travel Coordination: Arrange complex domestic and international travel itineraries, including booking flights, accommodations, and ground transportation.
  • Document Preparation: Draft, edit, and proofread confidential documents such as presentations, reports, memos, and correspondence.
  • Meeting Support: Prepare meeting agendas, gather relevant materials, take detailed minutes, and follow up on action items.
  • Project Assistance: Support special projects by managing timelines, gathering research data, and coordinating with cross-functional teams.

**Requirements:

  • A minimum of 7+ years of administrative assistant experience, with at least 2+ years supporting an executive team and/or C-suite leader.
  • Expert proficiency in calendar management, scheduling meetings, managing complex itineraries, and coordinating internal and external communications.
  • Ability to prepare and distribute accurate and professional documents, presentations, and reports.
  • Experience with document management systems and electronic filing.

**Benefits:

  • Competitive salary of $85,000 per annum, commensurate with experience.
  • A comprehensive benefits package, including health insurance, retirement plan, and paid time off.
  • Ongoing training and professional development opportunities.


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