Administrative Support Specialist

2 weeks ago

Kenosha, Wisconsin, United States UMOS Full time
Compensation Range: $15.00 to $17.05 Per Hour | Based on Experience

Key Responsibilities of the WHEAP Administrative Support Specialist:
  • Manage a multi-line telephone system, directing calls to the appropriate personnel, and coordinating appointments for program applicants to meet with staff members or guiding them to relevant partner agencies and community resources in a courteous manner.
  • Oversee the organization and updating of all program documentation and outreach materials, including intake files and confidential records, ensuring proper uploads into the system. This may involve translating documents as necessary.
  • Evaluate clients' immediate requirements and guide applicants towards suitable services and programs.
  • Assist in organizing staff meetings, outreach initiatives, and other related gatherings.
  • Handle incoming correspondence, including faxes and emails, by sorting and distributing them appropriately.
  • Welcome visitors and program applicants in a customer-focused manner, providing them with program information and directing them to the relevant staff members.
  • Maintain inventory and supplies by monitoring stock levels, anticipating needs, and submitting orders to management in a timely manner, while also verifying the receipt of ordered supplies.
  • Support the coordination of planned activities, workshops, conferences, and travel arrangements.
  • Offer technical assistance, training, and support to new staff members as required.
  • Participate in meetings, conferences, workshops, and undertake special projects and other related tasks as assigned.
Qualifications for the WHEAP Administrative Support Specialist:
  • High School Diploma (or equivalent) with additional post-secondary education or relevant training in the social services sector.
  • A minimum of six months of experience in customer service or a related field, demonstrating knowledge of corporate office protocols and customer service practices.
  • Bilingual proficiency in Spanish/English (or Rohingya, Burmese, or Arabic) is preferred.
  • Ability to communicate clearly, pleasantly, and courteously, along with strong listening and comprehension skills.
  • Excellent organizational skills with the capacity to retain and convey program information to visitors and applicants.
  • Proficient in Microsoft Office Suite, with a typing speed of at least 50 words per minute.
  • Possession of reliable transportation, a valid driver's license, and adequate vehicle insurance, with the ability to travel as needed.
Work Environment and Physical Demands:

The requirements outlined here represent the essential functions of the role. Reasonable accommodations will be considered for individuals with disabilities to perform these essential functions.

Physical Requirements:
  • Frequent standing, walking, sitting, and bending.
  • Occasional lifting or moving of items up to 30 lbs.
  • Occasional driving may be required.
  • Exposure to moderate temperatures typically found in both controlled and uncontrolled environments.
  • Noise levels are generally quiet to moderate.
Tools and Equipment Utilized:
  • Telephones, computer systems, and web-based software.
  • Fax machines, scanners, and copy machines.
  • First aid equipment and fire extinguishers.
Usage of tools varies by position.

Additional Eligibility Criteria:

Employment with UMOS is contingent upon the successful completion of a criminal background check prior to starting the position.

UMOS is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

  • Administrative Support Specialist

    1 week ago

    Kenosha, Wisconsin, United States Private Firm Full time

    Job Description**About Our Firm**We are a private property management company dedicated to delivering exceptional customer service and maintaining a high level of professionalism in all aspects of our business.**Job Summary**The Administrative Assistant plays a critical role in supporting our team and ensuring the smooth operation of our office. As the first...

  • Administrative Support Specialist

    1 week ago

    Kenosha, Wisconsin, United States Private Firm Full time

    Job Description**About Our Firm**We are a private property management company dedicated to delivering exceptional customer service and maintaining a high level of professionalism in all aspects of our business.**Job Summary**The Administrative Assistant plays a critical role in supporting our team and ensuring the smooth operation of our office. As the first...

  • Business Administration Support Specialist

    2 weeks ago

    Kenosha, Wisconsin, United States Clairidge House Full time

    Position OverviewAt Clairidge House, our commitment is to enhance the quality of life for our residents. We uphold values such as Dignity, Integrity, Service, Compassion, and Respect.We are currently looking for a full-time Office Operations Assistant to become part of our dedicated team of directors and caregivers. We seek individuals who aspire to...

  • Clinical Support Specialist

    2 days ago

    Kenosha, Wisconsin, United States Balance Health Full time

    Position OverviewAt Balance Health, we have been at the forefront of enhancing patient care for over five decades, specializing in foot and ankle health, sports medicine, and comprehensive clinical programs. Our commitment is to elevate the quality of life within a patient-centered framework by delivering the most advanced and knowledgeable care in our...

  • Logistics Support Specialist

    2 weeks ago

    Kenosha, Wisconsin, United States SEEK Careers Staffing Full time

    Job OverviewLogistics Support Specialist RoleWe are in search of committed individuals to become part of our workforce as Logistics Support Specialists. If you are a diligent and trustworthy person seeking a fulfilling career with attractive compensation, this opportunity is tailored for you.Managing labeling, palletizing, down stacking, and securing...

  • Crisis Center Support Specialist

    2 weeks ago

    Kenosha, Wisconsin, United States Kenosha Human Development Services Full time

    Kenosha Human Development Services, Inc. Division/Department: Crisis and Stabilization Services Job Title: Crisis Center Support Specialist Reports To: KARE Center Program Manager Type of Position: Part Time Schedule: As scheduled including weekends, evenings, and holidays Pay: $15.12 per hour POSITION SUMMARY The Crisis Center Support Specialist is...

  • Youth Support Specialist

    2 weeks ago

    Kenosha, Wisconsin, United States Professional Services Group Full time

    Position OverviewThe Professional Services Group is actively seeking a dedicated Youth Support Specialist to contribute to our impactful Bridges program, which focuses on assisting at-risk youth. Our organization is committed to delivering essential social services and fostering community well-being.The Bridges initiative serves students aged 12 to 18 who...

  • Event Support Specialist

    1 week ago

    Kenosha, Wisconsin, United States KEMPER CENTER INC Full time

    Position OverviewAs an Event Support Specialist, you will play a crucial role in ensuring the smooth execution of various events. Your responsibilities will include:Event Setup and Teardown: Assist in the preparation and dismantling of event spaces.Beverage Preparation: Organize coolers with refreshments and set up the bartending area before events...

  • Personal Support Specialist

    2 weeks ago

    Kenosha, Wisconsin, United States Kindred Living Of Kenosha LLC Full time

    Job OverviewPosition Summary: The Personal Support Specialist plays a crucial role in enhancing the quality of life for residents by providing essential assistance and care.Key Responsibilities:Assist residents with personal hygiene, medical treatments, and various daily needs.Administer prescribed medications as directed.Organize and facilitate daily...

  • Bilingual Customer Support Specialist

    2 weeks ago

    Kenosha, Wisconsin, United States Halpin Staffing Services Full time

    Client Support SpecialistWeekday Hours: 8am-5pmThe Client Support Specialist plays a crucial role in managing tasks related to order fulfillment, inventory oversight, troubleshooting, and communication with both internal and external clients. This role demands proficiency in Microsoft Excel and prior experience in a customer service environment, particularly...

  • Client Support Specialist

    4 days ago

    Kenosha, Wisconsin, United States Amtraco Llc Full time

    Client Support Specialist at Amtraco LLCAmtraco LLC is a prominent global holding entity located in Franksville, WI, managing HR, IT, and Finance functions for its subsidiaries. The organization encompasses four unique divisions:EPSI - a worldwide distribution company catering to the surface finishing sector across key markets.STM - a distinguished producer...

  • Client Support Specialist

    2 days ago

    Kenosha, Wisconsin, United States Amtraco Llc Full time

    Client Support Specialist at AMTRACOAMTRACO is a prominent global holding entity located in Franksville, WI, managing HR, IT, and Finance services for its subsidiaries. The organization encompasses four unique operating divisions:EPSI - a worldwide distribution company catering to the surface finishing sector across key markets.STM - a distinguished producer...

  • Youth Support Specialist

    2 weeks ago

    Kenosha, Wisconsin, United States Professional Services Group Full time

    Position OverviewThe Professional Services Group is seeking a dedicated Youth Support Specialist to contribute to our impactful programs aimed at assisting at-risk youth. This role is essential in providing tailored support to students aged 12 to 18 who are facing challenges in their educational journey.The focus of this position is to create a nurturing...

  • Youth Support Specialist

    2 weeks ago

    Kenosha, Wisconsin, United States Professional Services Group Full time

    Position OverviewThe Professional Services Group is actively seeking a dedicated Youth Support Specialist to contribute to our impactful programs aimed at assisting at-risk youth. This role is integral to our mission of fostering positive outcomes for students aged 12 to 18 who require additional support.Our program is tailored for individuals facing...

  • Senior Executive Support Specialist

    1 week ago

    Kenosha, Wisconsin, United States Carthage College Full time

    Position Overview: We are seeking a dedicated professional to deliver high-level administrative assistance to the President and Provost. This role requires a proactive approach in collaborating with faculty, campus leaders, staff, and students.As an Executive Assistant, you will utilize independent judgment to manage various demands, prioritize...

  • Procurement Support Specialist

    2 weeks ago

    Kenosha, Wisconsin, United States Cordeck Full time

    Job OverviewPurchasing Assistant - We pride ourselves on fostering a positive workplace environment, offering competitive benefits, and providing opportunities for career advancement.Our organization is a thriving manufacturing firm located in Wisconsin, dedicated to cultivating a supportive company culture, competitive employee benefits, and pathways for...

  • Residential Support Staff

    5 days ago

    Kenosha, Wisconsin, United States Kenosha Human Development Services Full time

    Job SummaryWe are seeking a highly motivated and compassionate Crisis Stabilization Specialist to join our team at Kenosha Human Development Services. As a key member of our staff, you will play a vital role in providing support and services to individuals in crisis.Key ResponsibilitiesIntake and Assessment: Conduct thorough intake assessments to identify...

  • Client Support Specialist

    1 week ago

    Kenosha, Wisconsin, United States Great Lakes Skipper Full time

    Job OverviewAre you prepared to elevate your professional journey? We are seeking dedicated, dependable, and punctual client support specialists to become part of our expanding team.In this position, you will be engaged in our sales division, assisting clients with inquiries and facilitating purchases; efficiency and precision are crucial. No cold-calling...

  • Procurement Support Specialist

    2 weeks ago

    Kenosha, Wisconsin, United States Cordeck Full time

    Job OverviewPurchasing Assistant - We provide a supportive work environment, attractive benefits, and opportunities for professional advancement.Our organization is a dynamic manufacturing firm that prides itself on fostering a positive workplace culture, offering competitive benefits, and encouraging career development.About Us:Cordeck is recognized for its...

  • Procurement Support Specialist

    1 week ago

    Kenosha, Wisconsin, United States Cordeck Full time

    Job OverviewPurchasing Assistant - We provide a supportive work environment, attractive benefits, and opportunities for career advancement.We are a dynamic manufacturing organization that prides itself on fostering a positive workplace culture, offering competitive benefits, and facilitating professional growth.About Us:Cordeck is recognized for its...