Property Management Coordinator

1 week ago


San Francisco, California, United States Alexandria Real Estate Equities Full time
Job Summary

We are seeking a highly skilled Property Management Coordinator to join our Asset Services team. As a critical member of our team, you will contribute directly to the success of our tenants and their scientific discoveries by providing white-glove services, supporting our facilities team, and collaborating with building staff and other stakeholders.

Key Responsibilities
  • Engage and communicate with tenants regarding all property issues, default notifications, and engagement events.
  • Support facilities team with administrative aspects of maintenance, including reviewing work orders, redirecting and prioritizing work orders as needed, and following up with tenants to ensure satisfaction with tenant work requests.
  • Manage accounting-related matters, including invoice processing, accounts receivable, and billing inquiries.
  • Track and follow up on tenant receivables and prepare weekly reports.
  • Participate in monthly accruals, annual budget preparation, and year-end CAM reconciliations.
  • Administrate service contracts, renewals, and purchase orders and participate in vendor bid process.
  • Collaborate with corporate legal team to maintain insurance records and vendor agreements.
  • Maintain and update tenant handbooks, facility emergency plans, and contact lists.
  • Collaborate with building staff and vendors as needed.
Requirements
  • At least 2 years of property management, hospitality, or similar experience preferred.
  • Bachelor's degree strongly preferred, or commensurate with experience.
  • Advanced proficiency in MS Office.
  • Must hold strong communication skills.
  • Experience with real estate proprietary software is preferred.
Benefits
  • 100% company-paid premiums (top-tier health, dental, and vision plan for you and your family).
  • Generous 401(k) profit sharing plan.
  • Ample paid vacation, sick, and holiday time.
  • Paid parental leave.
  • Generous rewards and recognitions.
  • Charitable gift matching.
  • Annual paid time off for volunteering.
  • Wellness and fitness incentives.
  • Mentoring and career development opportunities.
  • Life insurance, disability plans, and an Employee Assistance Program.


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