Administrative Project Coordinator

1 month ago


Gastonia, United States Quinn Sales Inc. Full time

We are seeking a highly motivated and organized Administrative Project Coordinator to join our team at Quinn Sales Inc. in Gastonia, NC.

About the Role

As an Administrative Project Coordinator, you will play a vital role in supporting our Project Managers by providing administrative assistance and ensuring smooth project execution.

Key Responsibilities:
  • Provide general administrative support to Project Managers, including data entry, document management, and communication with stakeholders.
  • Assist in contract administration, proposal preparation, and purchase order processing under the guidance of the Operations Manager.
  • Process contracts, COI's, work orders, purchase orders, change orders, RFI's, submittals, closeouts, and maintain all logs.
  • Timely collection and organization of all documents pertaining to each project.
  • Participate in project planning and kick-off meetings, and assist in facilitation of production/operations meetings.
  • Maintain project folders for all ongoing and future projects, including lists of required documentation.
  • Prepare Installer Warranties and assist with request and submittal of Manufacturer Warranties.
  • Track COR's for all ongoing projects, ensure they are processed in accordance with applicable contract documents.
  • Serve as liaison in obtaining required documentation from subcontractors and vendors.
  • Follow up with GC/owners on payment status and elevate payment issues as needed to the Controller.
  • Obtain and provide all additional support for project billings (e.g., waivers, lien releases, other contractual forms).
  • Support Finance as needed for bid bonds/P&P bonds and project-related reporting and status updates.
Requirements:
  • 3+ years of experience in Construction Administration roles.
  • Strong Microsoft Office skills (Word, Excel, Project, etc.).
  • Ability to multitask and work efficiently in a fast-paced environment.
  • Knowledge of computer project management software and hardware.
  • Determination and persistence.
  • Excellent leadership and communication skills.
Benefits:
  • Competitive salary based on experience ($65,000 - $80,000 per year).
  • Health, Vision, Dental, Long and Short Term Disability Insurance.
  • 401K plan after 1 year of service.
  • Paid PTO and Holidays.


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