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Healthcare Customer Service Specialist

2 months ago


Clarksville, Tennessee, United States Tennessee Orthopaedic Alliance Full time

Position Overview:

The Patient Service Representative serves as the welcoming presence at Tennessee Orthopaedic Alliance, being the initial point of contact for patients and their families. This role is crucial in establishing a positive atmosphere for patient visits by providing professional and compassionate assistance as patients arrive for their appointments.

Key Responsibilities:

  • Deliver outstanding customer service and prioritize patient satisfaction to ensure each interaction is as positive as possible.
  • Collaborate effectively with clinical staff and administrative colleagues to foster a cohesive and high-performing team environment.
  • Confirm and update patient demographic information upon arrival.
  • Manage insurance details, including scanning insurance cards and driver's licenses.
  • Input referrals into the system and associate them with the correct case.
  • Collect necessary payments, including copayments, coinsurances, deductibles, and outstanding balances.
  • Prepare clinics for daily appointments and print relevant documentation.
  • Create and maintain accurate records of patient appointments and encounters.
  • Ensure timely and precise entry of all documentation.
  • Schedule follow-up appointments as required.

Qualifications:

Successful candidates typically exhibit the following attributes:

  • Patient-Centric Focus: Responds promptly and empathetically to patient needs, striving to exceed expectations and manage challenging situations with professionalism.
  • Team Collaboration: Balances individual and team responsibilities, welcomes feedback, and contributes to a positive team spirit.
  • Effective Communication: Communicates clearly and professionally, actively listens, and responds appropriately to inquiries.
  • Problem-Solving Skills: Identifies and resolves issues efficiently, gathering and analyzing information to develop alternative solutions.
  • Productivity Orientation: Meets or surpasses organizational productivity standards, completing tasks promptly and accurately.
  • Technological Proficiency: Familiarity with Microsoft Office applications and experience with electronic health records is advantageous.
  • Dependability: Consistently arrives on time and ensures responsibilities are managed in their absence.
  • Experience: Previous experience in a healthcare or customer service setting is preferred but not mandatory.
  • Education: A high school diploma is required; a bachelor's degree is preferred.

Work Environment:

The Tennessee Orthopaedic Alliance team is dedicated to creating a positive work atmosphere characterized by collaboration, job satisfaction, and engagement. Patient Service Representatives may work at the front desk of various clinics and may also serve as Greeters, guiding patients to their destinations. The clinics experience a high volume of patients, contributing to a fast-paced environment with moderate to loud noise levels.

Tennessee Orthopaedic Alliance is an equal opportunity employer and conducts necessary screenings and background checks on applicants who accept employment offers.