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Office Management Specialist 3

2 months ago

Arlington, Virginia, United States The Tatitlek Corporation Full time
Job Summary

The Tatitlek Corporation is seeking a highly skilled Office Management Specialist 3 to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional support to our supervisors and office staff.

Key Responsibilities
  • Establish and manage office procedures in coordination with the supervisor and office staff.
  • Schedule office events and track deadlines.
  • Manage and maintain office filing systems.
  • Monitor administrative requirements of the office and coordinate administrative matters with other offices.
  • Be familiar with word processing, databases, and spreadsheets, and be able to operate office equipment.
  • Make official travel arrangements and prepare travel vouchers.
  • Prepare time and attendance records for supervisors and office staff.
  • Order office supplies and equipment.
  • Organize repairs of office equipment.
  • Type cables, memoranda, letters, diplomatic notes, briefing papers, etc.
  • Draft routine correspondence and proofread documents received from other offices for supervisor's signature.
  • Organize and prioritize documents for the supervisor.
  • Receive visitors.
  • Screen and facilitate telephone inquiries.
  • Make appointments for supervisors, open and distribute mail, file, make copies, and perform other secretarial duties as assigned.
  • Work with visit control officers to plan and coordinate official conferences and high-level visits.
  • Provide administrative and secretarial support to high-level VIPs visiting the host country.
  • Coordinate official representational functions, prepare contact/guest lists and invitations, and track responses.
Requirements
  • Two years of experience as an Office Management Specialist 2 or equivalent experience.
  • Must be a US citizen and possess a minimum of a Secret security clearance, with eligibility to obtain and maintain a Top-Secret security clearance.
  • Possess an Associate's Degree in Office Management, Business Administration, Computer Technology, Web Development, or other related field, together with two years of office management experience.
  • Demonstrate a strong command of the English language, including grammar, spelling, and punctuation.
  • Professional-level speaking ability in a foreign language is welcome but not a requirement.
  • Experience of a progressively responsible nature providing a combination of secretarial, administrative assistant, or office management components.
Additional Qualifying Factors

The Tatitlek Corporation is an equal opportunity employer and recognizes that our strength lies in our people. We encourage success based on individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected Veteran's status, or employment.

Salary: $45.12/hour