Administrative Specialist

2 weeks ago


Knoxville, Tennessee, United States University of Tennessee Full time
Job Summary

We are seeking a highly skilled and organized Administrative Specialist to join our team at the University of Tennessee. This is a full-time position that will provide advanced administrative and clerical support to faculty members and staff.

Responsibilities
  • Process all HR paperwork, including new hire documents, position transfers, pay funding changes, and terminations.
  • Coordinate faculty and staff searches in compliance with UT policies and procedures.
  • Request keys for faculty, staff, and students.
  • Collect and enter biweekly timesheets for students.
  • Work directly with the Center for Global Engagement to process paperwork for incoming staff, students, faculty, and visitors.
  • Maintain appropriate documentation, including search materials, hiring materials, offer letters, and other official documents.
  • Assist employees with general HR questions, including fee waiver for dependents and students, insurance, retirement questions, leave questions, and FML questions.
  • Schedule appointments and maintain the Department Head's calendar.
  • Assist faculty with their Dossier for Mid-Cycle Review and Promotion and Tenure.
  • Maintain Programs for Minors in Super.
  • Prepare and submit travel in Concur for department head, faculty, staff, and students.
  • Maintain departmental calendar of travel and leave requests. Room reservations in 25Live.
  • Maintain email lists by adding new employees and students as needed.
  • Assist with cheese sales to walk-in customers.
  • Hold a departmental Procurement card and adhere to purchasing policy.
  • Initiate deposit using Online Receipting.
Qualifications
  • High School diploma or equivalent with five years of related business administrative and/or human resource office-related experience.
  • Skilled in Microsoft Office suite, specifically Word, Adobe, and Excel.
  • Ability to work with a diverse group of faculty, staff, and students.
  • Ability to multi-task without supervision.


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