Administrative Support Specialist
2 weeks ago
Under limited supervision, employees in this role undertake a range of intricate clerical responsibilities. Typically, they are designated to specific service areas where they act as the primary clerical resource; those assigned to educational area offices serve as the main clerical support in the absence of the administrative assistant.
Key Responsibilities
Manage phone communications, relay messages, and prepare meeting environments; engage with students, faculty, staff, and the public to share or clarify information; assist with student enrollment during peak times; examine files, records, and various documents to address inquiries from students, faculty, staff, and the general public, providing information on services, policies, and procedures, and directing them to other campus programs or departments as necessary; compile, organize, duplicate, categorize, and archive documents and records pertinent to office activities and transactions; calculate, document, update, and verify data, schedules, and other information, aiding in the completion of reports; handle outgoing mail and distribute incoming correspondence, packages, and other materials, while monitoring postage meter usage; coordinate servicing and maintenance of office equipment; manage inventory and procurement of office supplies; draft letters, purchase orders, reports, and other correspondence, entering purchase requisition details; assist in the recruitment, training, and supervision of temporary staff; maintain campus information and District forms; perform related duties as assigned.
Complete requisitions, solicit bids and quotes for contracts and maintenance agreements, and follow up with vendors regarding invoices or purchase orders; organize work schedules and set appointments; participate in staff meetings and workshops as required; support students and staff with issues, testing requirements, services, and/or records; mediate complaints/concerns and, if necessary, refer such matters to the appropriate individual.
Minimum Qualifications
EXPERIENCE: Two years of clerical experience.
EDUCATION: One year of college-level coursework in business, office technology, or a related field at an accredited institution may substitute for one year of the required experience.
Promotional: One year of experience within the Los Rios Community College District performing clerical duties. (Promotional applies to regular, current Classified employees working with the Los Rios Community College District.) Candidates should demonstrate an equity-minded focus, responsiveness, and sensitivity to the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities, as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.
(Experience Requirement: One year of experience is equivalent to 12 months of full-time work at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for the purpose of meeting the experience requirement. Education Requirement: One year of education is equivalent to 30 semester units.) Education must be from an accredited institution.
Application Instructions
Applicants for this position are REQUIRED to complete and submit:
- A Los Rios Community College District Application
- Resume or Curriculum Vitae
- Letter of Interest
- Applications submitted without all required documents will be disqualified.
- Applicants indicating "see resume" on the application will not have that referenced experience considered for minimum qualifications, which may lead to disqualification.
- Only information (education, experience, etc.) listed on the application will be considered for minimum qualifications.
- Applicants, including current Los Rios Community College District employees, are required to provide official transcripts, if required to meet the minimum qualifications for the position.
- Applicants must submit official transcripts within 60 days of hire.
- Graduate advising documents and grade reports will not be accepted as official transcripts.
- Individuals who have completed college or university coursework at an institution outside the United States must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents.
- A foreign transcript evaluation is required whenever foreign coursework is used to meet minimum qualifications and/or salary placement, even if the foreign transcript has been accepted by a college or university in the United States.
- Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators.
Do not submit additional materials that are not requested.
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